Staff Assistant II

Utah State University•Cedar City, UT

10h•$43,000•Onsite

About The Position

Overview Utah State University Extension in Iron County is seeking a motivated professional to support and strengthen our community-based programming and office operations in Cedar City. This full-time, benefited position plays an essential role in advancing Extension initiatives that serve individuals, families, youth, and agricultural stakeholders throughout the county. The successful candidate will bring demonstrated experience in program coordination, organizational management, or community engagement, along with the ability to manage responsibilities independently while contributing meaningfully to a collaborative team environment. The position requires strong communication skills, attention to detail, sound judgment, and the ability to balance multiple priorities. Occasional evening and weekend commitments are necessary to support Extension events and outreach efforts. Work schedule is Monday–Friday, 8:00 a.m.–5:00 p.m., based in the USU Extension Office in Cedar City. This is an opportunity to apply your professional expertise in a mission-driven organization dedicated to education, outreach, and community impact.

Requirements

Two years of experience in an office setting or an associate degree/vocational training with related experience required.
Must have a working knowledge of and skill to work with Microsoft Office Suite programs, especially Excel, and ability to navigate online survey design software.
Must have ability to greet and serve the public and exemplify strong customer service skills.
Confident operating basic office equipment- printers, copiers, scanners, telephone systems.
Ability to multi-task and effectively manage office, customers, faculty, and staff inquiries and requests for assistance.
Strong verbal and written communication skills.
Ability to handle sensitive and confidential business data and personal information.
Capacity to work with minimum supervision.

Nice To Haves

Graphics design (e.g. Canva) for flyers and social media outlets
Basic understanding of spoken/written Spanish language
A good understanding of Extension efforts in Horticulture and Agriculture/Natural Resources.
Appreciation of USU Extension and its mission within major program areas (i.e. Agriculture/Natural Resources, Horticulture/Water Wise Landscaping, Family and Consumer Sciences, and 4-H Youth Development).

Responsibilities

Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
Provides administrative support, including scheduling appointments, coordinating meetings/conferences, ordering, and organizing office materials/supplies.
Greets and directs visitors in a friendly, professional manner with the objective of meeting needs.
Sorts, screens, and distributes incoming and outgoing mail/newsletters or other correspondence.
Compose and word-processes various standard documents, messages, and reports.
Works with other staff assistant to ensure website and social media content is reviewed and updated regularly.
Maintains office social media accounts.
Provides identified program support to assigned faculty and/or staff.
Supports faculty with programming, logging, and organizing data, reviewing, and organizing papers/outlines for programs, advisory groups and county/USU administrative reports.
Arranges maintenance of office equipment and fleet vehicles.
Performs miscellaneous job-related duties as assigned.
Skilled with technology and related software usage.
Effectively meet and implement University and county policies and procedures and fiscal accountability requirements.