Staff Assistant (Administrative Assistant I)

State of Illinois•Chicago, IL

4d•$6,917

About The Position

The Office of Inspector General (OIG) for the Department of Healthcare and Family Services is seeking a highly capable and experienced professional to serve as an Administrative Assistant I. The successful candidate for this challenging and rewarding role will work collaboratively and professionally with the OIG Deputy of Investigations and Internal Affairs. The ideal candidate will gain knowledge of all Bureaus within OIG and become familiar with the OIG mission, goals, and objectives. The ideal candidate will demonstrate the ability to exercise sound judgment in the identification of priorities, to work collaboratively with internal and external partners, to proactively address issues, and to ensure timely completion of all work. In additional to strong office administration skills, the ideal candidate will exhibit strong interpersonal skills to achieve set goals while demonstrating independent initiative and be a strong written and verbal communicator. HFS values employees with different backgrounds, life experiences, and talents. At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Requirements

Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college, preferably with courses in public administration or business administration
Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program
Requires the ability to pass a background check and self-disclosure of criminal history
Requires the ability to maintain and utilize state issued equipment such as a laptop
Requires ability to travel in the performance of duties, with overnight stays as appropriate

Nice To Haves

Two (2) years of experience utilizing Microsoft Office Suite (Word, Excel, Power Point) to process confidential reports
Two (2) years of experience utilizing Adobe products processing confidential reports
One (1) year of experience working as an administrative assistant for a public or private organization
One (1) year of experience serving as a liaison for management in meetings
One (1) year of experience working with an investigative or compliance team
One (1) year of experience developing working relationships with internal and external stakeholders
One (1) year of experience responding to program and operational inquiries from agency staff and other organizations
One year (1) of experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization

Responsibilities

Serves as Staff Assistant to the Deputy Inspector General for Investigations in the Office of Inspector General(OIG)
Serves in a liaison capacity as an informational channel to and from the Deputy Inspector General
Performs a variety of sensitive, administrative duties
Prepares and reviews written work product
Attends and participates in various meetings to keep informed or proposed changes in current policies andprogram activities
Performs other duties as required or assigned which are reasonably within the scope of the duties enumeratedabove

Benefits

Monday-Friday work schedule
Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
Health, Life, Vision, and Dental Insurance
Pension Plan
Paid Parental Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually.
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
Employees earn (3) paid Personal Days annually.
(13-14) paid holidays annually (based on start date)