Staff Administrator

City and County of Denver • Denver, CO

3d • $86,634 - $142,947 • Hybrid

About The Position

The Denver Clerk & Recorder (DCR) is seeking to hire a Staff Administrator. This is a new position within the Operations Division, which will support the entire agency and has special requirements supporting robust Elections personnel needs multiple times per year. The Staff Administrator is responsible for performing professional and technical duties in coordinating department personnel related actions. Additionally, you will manage all employment activities for election judges including: hiring, job offers, onboarding, job assignments, and timekeeping and partner with the Office of Human Resources for support with hiring and other agency-wide HR needs.

Requirements

• Bachelor's Degree in a related field based on a specific position(s).
• Five (5) years’ experience performing full performance professional level duties within a specialized, functional area. (This does not include clerical experience.)
• One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.
• Additional appropriate education may be substitution for the minimum experience requirements.
• Multi-tasking with competing deadlines and high level of dependency.
• Experience handling and processing sensitive and confidential information.
• Understands and recognizes the qualities differentiating highly qualified candidates. Shows skill in asking questions and eliciting detailed and accurate information regarding others' capabilities and weaknesses.
• Skilled in drafting communication announcements and email.
• Proactive problem-solving abilities. Experience in change management.
• Experience in customer service. Tactfully interacts with people and adapts interaction, communication, and conflict resolution styles effectively.
• Understanding and experience in personnel processes such as recruitment, position management, onboarding/off boarding, and knowledge of Colorado State Personnel regulations.
• Understand and apply pertinent laws, rules, regulations, and policies.
• Perform duties independently without close supervision.
• Ability to establish and maintain effective working relationships with other DCR employees, representatives of other agencies and organizations, and members of the community.
• Strong communication and collaboration skills.
• Experience in setting goals and objectives and use time efficiently.
• Valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.

Nice To Haves

• Proven track record of hiring a large volume of staff simultaneously
• Working with temporary employees
• Familiarity and experience working in different payroll systems

Responsibilities

• Maintain thorough and up-to-date knowledge of the City and County of Denver Office of Human Resources Career Service Authority Rules, Workday HR process and procedures. Maintain awareness of changes in statutes, regulations, affecting OHR’s policies; monitors HR policies and procedures for compliance.
• Develop and execute complex work plans to meet large-scale temporary staff needs for elections (hiring 600-1200 temporary workers within weeks for each election, typically multiple times per year), ensuring compliance with the state’s Title I requirements for elections workers and trainings, with significant operational and legal risk and impact to the City and County of Denver if requirements are not met.
• Supervise full-time and on-call DCR HR support staff involved in temporary election worker operations and training, ensuring efficient service delivery, professional coordination with internal and external stakeholders, and taking corrective action when necessary.
• Review and screen temporary election worker candidates (applications, resumes, and phone screens). Assess candidates for position qualifications matching the skills, education, experience, strengths, attributes, and overall qualifications of the candidate to the desired qualities.
• Serve as the technical expert for all temporary election worker HR functions, including recruitment, onboarding, time tracking, payroll, and training.
• Continuously evaluate and improve HR processes for temporary election worker personnel practices and procedures to increase efficiency and mitigate reduce operational and legal risks for DCR and the City and County of Denver.
• Ensure HR compliance of temporary election worker administration and provide strategic advice on operational decisions and legislative policy changes to executive management. Interpret and explain HR policies, procedures, and laws to managers, supervisors, and staff.
• Oversee pre-employment screening activities, including criminal background investigations for all prospective temporary election judges. Evaluate applications, monitor compliance, and manage communication and reporting of testing and eligibility results.
• Collaborate with payroll to ensure proper processing of hires, changes, and election staff compensation issues.
• Support supervisors with hiring, staffing needs, and onboarding.
• Process forms and reports for Human Resource program area, evaluating accuracy, completion, and validity to include legal employment documents (I-9, etc.).
• Track status on pre-employment testing, background checks, and eligibility compliance.
• Coordinate start dates for new employees with supervisors and initiates agency employee new-hire procedures ensuring all internal policies are followed.
• Support compensation activities such as job audits, pay equity reviews
• Track, review, and maintain various logs, HR data systems, records, reporting, metrics, schedules, procedures, documentation, or certifications as appropriate based on the Division. Coordinates the collection of employee information for reports and statistical analysis.
• Attend job fairs, networking events, sourcing events and volume hiring events.
• Attend seminars, conferences, workshops, etc., as appropriate, to enhance and maintain knowledge of trends and developments in field; review professional journals, attends association and professional meetings, and otherwise maintains contacts with professionals to facilitate exchange of information.
• Perform special projects of complex administrative, technical, or confidential nature
• Perform related work, as required
• May be reassigned during emergency situations

Benefits

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year
• 13 paid holidays
• 1 personal holiday
• 1 Wellness Day
• 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level