AR Staff Accountant

CCSWW•Tacoma, VA

1d•$25 - $36

About The Position

Under the direction of the Accounting Director, the Staff Accountant is responsible for accounts receivable, contract billing, collections, and cash receipts. Assigned to Accounts Receivable, the role works with contracting agencies and program staff to monitor contract compliance and appropriate service billing. The position prepares billing for state and federal contracts, insurance companies, and individual customers, generates management reports as needed, and prepares accounts receivable data for computer input. The role also supports accurate financial records and reporting by maintaining receivable and cash receipt files, monitoring collections, reconciling accounts, preparing journal entries, and assisting with the annual regional office audit. Other responsibilities may be reasonably assigned.

Requirements

Associate degree in Accounting or equivalent experience in academic training.
Three years of experience working in the accounting field.
Demonstrated ability to function as a team member.
Strong computer skills, especially in Windows, Excel, and accounting software packages.
Good communication skills.
Excellent organizational skills and ability to work in a busy, diverse environment.
Successfully pass required background checks prior to an offer of employment.
Support and uphold the mission, beliefs, and values of Catholic Community Services and Catholic Housing Services.
Support and contribute to a creative, collaborative, and respectful environment that promotes teamwork.
Demonstrate the attitudes, knowledge, and skills necessary to deliver culturally competent services and work effectively in multicultural situations.

Nice To Haves

Bachelor’s degree in Accounting.
Experience with Accounts Receivable and General Ledger.
Property Management accounting experience.
Experience working in a nonprofit environment.

Responsibilities

Prepare billing documents and invoices for submission to funding sources and ensure timely submission.
Maintain, prepare, and collect data needed for accurate and timely billings.
Post and code deposit information to the accounts receivable subsidiary ledger and follow up on payment discrepancies.
Monitor receivable balances and issue refunds according to agency policy.
Review invoices and billing documents for compliance with contract revenue-reimbursement requirements.
Track authorizations required by funding sources and prepare information to help programs complete the authorization process.
Maintain billing and cash receipt files.
Maintain an aged receivables listing and provide accurate, timely monthly reports to the Accounting Director and Program Managers.
Monitor aged receivables, facilitate collection of past-due accounts, and provide billing and payment history to program staff upon request.
Maintain accurate client billing and cash receipt histories in the subsidiary accounts receivable system.
Reconcile receivable, cash receipt, and revenue balances to the general ledger monthly and resolve reconciling items promptly.
Prepare and post accounts receivable, cash receipt, and revenue journal entries to the general ledger.
Write off past-due accounts when requested and approved by the Accounting Director or Program Manager.
Assist with providing receivables, cash receipts, and revenue information for the annual regional office audit.
Reconcile bank accounts.
Assume other responsibilities as reasonably assigned.