Staff Accountant

Sonoma Land Trust • Santa Rosa, CA

13h • Hybrid

About The Position

Sonoma Land Trust (SLT) is looking for an experienced Staff Accountant. The Staff Accountant works closely with the Accounting Manager and the Finance team for a broad range of financial, administrative and operational duties that are essential to the success of Sonoma Land Trust. The Staff Accountant plays a critical role in the accounting, payroll and grants processes and systems within Sonoma Land Trust. SLT serves a diverse audience with broad cultural heritages, socioeconomic backgrounds, genders, and orientations. We encourage applications from candidates who reflect and value the audiences and populations we serve.

Requirements

• Bachelor’s degree or equivalent in accounting, finance or related field.
• 2-3 years of accounting experience with a focus on general ledger.
• A combination of experience and education may be acceptable.
• Experience with payroll processing.
• Experience in nonprofit accounting is strongly preferred.
• Proficiency in GAAP
• Proficiency with accounting and payroll software systems and MS Excel.
• Strong attention to detail with the ability to identify discrepancies and issues.
• Proficiency with computer applications and office equipment.
• Excellent written and verbal communication skills.
• High levels of integrity, discretion, and professional judgment are expected when handling sensitive information.
• Ability to foster collaborative relationships with co-workers, teams, grantors, vendors, and other partners.
• A passion for conservation and environmental issues.

Responsibilities

• Prepare journal entries and complete accounting reconciliations
• Prepare 403b retirement plan reporting and assist in preparation of the annual 5500 tax return.
• Prepare audit worksheets for the annual independent audit, in collaboration with the other Finance staff.
• Assist with preparation of IRS 990 tax return and other filings including 1099s, sales & use tax return and census.
• Assist with other outside audits.
• Assist with budget preparation.
• Provide support and backup for other SLT finance staff.
• Perform other duties and projects as assigned.
• Maintain payroll system and ensure coordination with other SLT financial systems.
• Review employee timesheets to ensure compliance with applicable state and federal laws, and compliance with SLT policies and procedures.
• Ensure employee time is applied to grants, programs, and funds in compliance with grant terms and SLT policies.
• Serve as primary payroll processer and ensure timely payment of all SLT employees.
• Record all payroll related entries in SLT financial systems and ensure appropriate payroll information is shared with SLT finance and management staff.
• Coordinate with third-party payroll provider to ensure payroll taxes are filed and paid on a timely basis, including employees’ yearend W2 forms.
• Assist employees with payroll-related questions and concerns.
• Assist program staff in completing grant budgets and ensure grants fall within budget guidelines.
• Coordinate the setup of all awarded grants in SLT financial systems.
• Monitor grant expenditures to evaluate whether they are allowable within the terms of the grant and ensure grant funds are not over/under-spent.
• Maintain SLT grant calendar to ensure all grant billing and reporting occur in a timely manner and within the deadlines established for each grant.
• Reconcile grant accounting within SLT fund accounting system.

Benefits

• Generous employer contributions to medical, dental and vision insurance plans.
• Employer contribution to retirement plan after 1 year of employment.
• Paid time off includes 15 paid holidays, paid vacation based on tenure and personal and parental leave in accordance with SLT policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level