Staff Accountant (Part-Time)

Institute for Public Health Innovation

1d•Hybrid

About The Position

The Institute for Public Health Innovation (IPHI) is seeking a Part-Time Staff Accountant to manage daily transactional accounting tasks. This role will focus on accounts payable, accounts receivable, cash activities, and providing operational support for financial reporting, compliance, and audits. IPHI is the public health institute serving the District of Columbia, Maryland, and Virginia, dedicated to improving public health and well-being through multi-sector partnerships and innovative solutions. Equity is a core value at IPHI, driving their approach to all programs, policies, and practices.

Requirements

Bachelor's degree in accounting, finance, business administration, or a related field.
Two to Four (2–4) years of experience in a transactional accounting role, preferably within a nonprofit organization.
Government funding accounting and reporting experience strongly preferred.
Hands-on experience with Accounts Payable and Accounts Receivable processes.
Experience supporting month-end close activities, reconciliations, and audit preparation.
Knowledge of non-profit 501(c)(3) organizations and related accounting requirements.
Proficiency in QuickBooks Online and BILL (preferred) or comparable accounting software and platforms.
Strong attention to detail with the ability to maintain organized, audit-ready documentation.
Ability to manage recurring accounting processes independently while meeting established deadlines.
Clear written and verbal communication skills, with the ability to respond professionally to internal and external inquiries.
Ability to identify discrepancies, investigate issues, and escalate appropriately to finance leadership.
Demonstrated ability to follow established accounting procedures, internal controls, and confidentiality requirements.

Nice To Haves

Experience with BILL or comparable accounting software and platforms.

Responsibilities

Perform vendor onboarding, including collection, verification, and retention of Form W-9 documentation.
Review, code, and process vendor invoices in accordance with accounting standards and internal coding structure.
Ensure invoices complete required approval workflows prior to payment authorization.
Track invoice status and respond to vendor inquiries related to payments, remittances, or discrepancies.
Coordinate with internal staff to resolve invoice questions or missing documentation.
Support annual Form 1099 reporting by maintaining accurate vendor records and documentation.
Generate and issue funder invoices and ensure required backup documentation is received.
Verify incoming payments and apply receipts accurately to outstanding invoices.
Monitor A/R aging and follow up on outstanding balances in coordination with Program Managers or leadership.
Research and resolve discrepancies related to billing amounts, payment timing, or application.
Review and categorize bank activities in QuickBooks Online.
Categorize and record Stripe deposits.
Record routine cash-related journal entries.
Perform reconciliations of bank, Stripe, and credit card accounts.
Support month-end close by identifying and escalating discrepancies, omissions, or timing issues to the Controller.
Assist with documentation requests for financial audits, compliance reviews and Form 990.
Create, update, and maintain process documentation and finance policies and procedures.
Adhere to internal controls, accounting policies, and ethical standards in all financial activities.
Prepare and maintain program-level financial support schedules and reports for Program Managers to assist with project billing.
Respond to finance-related inquiries regarding A/P and A/R transactions and program-level financial reports.
Provide guidance to Program Managers regarding billing status, payment timing, and documentation requirements.
Maintain organized, audit-ready records in accordance with internal controls and nonprofit best practices.
Alert the Controller to unusual transactions, delinquent receivables, or incomplete submissions impacting month-end close or reporting.
Perform other duties assigned by the Resource Advisor.