Staff Accountant, Chaminade Resort & Spa

Pyramid Global Hospitality•Santa Cruz, CA

2d•Onsite

About The Position

The Accounts Payable / Staff Accountant is responsible for supporting the day-to-day accounting operations of the resort, with a primary focus on accounts payable, invoice processing, reconciliations, and general ledger activities. This position ensures financial transactions are recorded accurately and timely while maintaining strong internal controls and compliance with company policies. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced hotel environment while managing multiple deadlines and priorities.

Requirements

2+ years of accounting, accounts payable, or related financial experience preferred.
Previous hotel or hospitality accounting experience strongly preferred.
Working knowledge of accounts payable, general ledger, and account reconciliation processes.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple tasks and meet deadlines.
Strong analytical and problem-solving skills.
Proficiency with Microsoft Excel and Microsoft Office.
Experience with hotel accounting systems or financial software preferred.
Strong written and verbal communication skills.
Ability to work independently while also functioning effectively as part of a team.
High school diploma or equivalent required.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.

Responsibilities

Process and code vendor invoices accurately and efficiently.
Verify invoices against purchase orders, receiving records, and applicable approvals.
Research and resolve invoice discrepancies with vendors and department leaders.
Maintain accurate vendor records and ensure proper documentation.
Prepare and process weekly vendor payments and check runs.
Monitor accounts payable aging and follow up on outstanding items.
Respond to vendor inquiries and maintain professional vendor relationships.
Ensure invoices are properly approved and processed in accordance with company policies.
Assist with 1099 preparation and other year-end vendor reporting.
Assist with month-end and year-end closing procedures.
Prepare and post journal entries as assigned.
Reconcile general ledger accounts, bank accounts, credit cards, and other balance sheet accounts.
Review financial transactions for accuracy and completeness.
Assist with accruals, prepaid expenses, and other accounting adjustments.
Support the preparation of monthly financial statements and management reports.
Research and resolve accounting discrepancies.
Maintain organized and accurate financial records.
Work closely with Front Office, Food & Beverage, Purchasing, Engineering, and other departments to ensure proper financial controls.
Review departmental purchases and expenses for proper coding and approvals.
Assist with inventory accounting and periodic physical inventories as needed.
Support internal and external audits by providing requested documentation.
Ensure compliance with company accounting policies, procedures, and internal controls.
Maintain confidentiality of financial information and business records.
Other duties as assigned by management