Payment Operations Staff Accountant

The Carlyle Group Employee Co.•Washington, DC

1d•Hybrid

About The Position

The US Payment Operations team is responsible for processing the accounts payable and cash management transactions for the Americas. This position is responsible for maintaining vendor and employee master records and activities supporting the onboarding of new vendors and employees, and maintaining accurate payment instructions and contact information. This role also supports the annual 1099 reporting process. The ideal candidate has a solid understanding of accounts payable systems and processes, is detail-oriented, has excellent organization and communication skills and is able to make significant contributions in a fast-paced, heavy volume, multi-competing environment. This is an in-office position requiring 4 days per week.

Requirements

Associate or Bachelor’s degree in Accounting or Finance field preferred, along with relevant experience in related industry
Minimum 1 year of experience in an Accounting, Banking or Payment processing environment
Fundamental understanding of Accounts Payable and Accounting
Ability to complete tasks in a fast-paced, competing priority, high-volume and deadline driven environment
Strong communication, organization, time management skills, with a demonstrated track record in performance and accurate, timely task completion
Strong attention to detail
Proactive and able to independently identify issues
Excellent customer service, ability to provide accurate and timely support for internal and external stakeholders

Nice To Haves

Strong working knowledge of PeopleSoft, SAP Ariba, Concur Expense, and Microsoft Suite, preferred

Responsibilities

Lead efforts for new vendors and modifications in GPM, which includes verifying completeness and accuracy of supporting documentation, tax forms, wiring instructions, and contact information; performing risk assessment for new vendors; coordinating with internal stakeholders and vendors on status of requests and/or additional documentation or support; and performing call-back confirmations for all vendors to verify all information, not limited to, wiring instructions and contact information.
Maintain vendor tracking updates.
Review and action invoice decisions for automated vendor requests, and clear daily GPM vendor decisions.
Review and update vendor FATCA classifications.
Assist with monthly 1099 transaction reviews, updating or correcting vendor profiles as required, and contribute to the annual 1099 reporting process.
Provide excellent customer service to internal and external business partners.
Monitor inquiries received through the ServiceNow portal: identify, prioritize, resolve, track and/or escalate urgent issues appropriately.
Lead annual vendor review and clean-up process.
Serve as back up for employee setup and modification requests to support reimbursement.
Perform call-back confirmations for employees to verify wiring instructions and contact information for ad hoc items.
Special projects as needed.