Staff Accountant

AEMI Holdings•San Diego, CA

12h•Onsite

About The Position

AEMI is seeking a detail-oriented, well-organized, and experienced Staff Accountant to oversee Accounts Receivable (AR) and Accounts Payable (AP) functions while supporting overall accounting operations. This role ensures accurate financial transaction processing, timely collections and vendor payments, and compliance with internal controls and company policies. The staff Accountant works cross-functionally with Sales, Purchasing, Supply Chain, Receiving, Quality, and Operations to resolve discrepancies and support month-end close activities.

Requirements

Bachelor’s degree in accounting, Finance, or related field (or equivalent experience).
3–5 years of accounting experience with strong exposure to AR/AP functions.
Experience with accounting systems such as QuickBooks and NetSuite (or similar ERP systems).
Advanced Excel skills (pivot tables, lookups, etc.)
Strong attention to detail and well-organized approach to managing tasks
Ability to manage multiple priorities and meet deadlines.
Strong communication and problem-solving skills with a high level of ownership and accountability.

Nice To Haves

Bilingual in Chinese (Mandarin) strongly preferred
Background working in a fast-paced environment/private equity manufacturing.
Experience in electronic, semiconductor, or industrial manufacturing.

Responsibilities

Manage full-cycle Accounts Receivable, including invoicing, cash application, collections, and timely posting of customer payments.
Conduct daily collection activities to support timely customer payments.
Communicate with customers by phone and email regarding payment collection and maintain detailed records of all interactions.
Partner with the Sales team to resolve billing discrepancies, respond to AR-related inquiries.
Responsible for reconciling Purchase Orders (PO), Receiving Documents, and Vendor Invoices.
Manage the financial side of returns in coordination with Quality Assurance
Prepare weekly Accounts Payable check runs, process manual payments, distribute paper checks, and execute ACH and wire transfers.
Review and process employee expense reports in accordance with company policy.
Prepare monthly bank reconciliations and AR/AP reconciliations to ensure accurate financial reporting.
Prepare reports related to ageing, customer balances, and vendor balances for management review.
Support month-end and year-end close activities, including journal entries, account reconciliations, and other closing tasks.
Identify unrecorded liabilities at month-end (un-invoiced receipts) to ensure P&L accuracy.
Manage the amortization schedule for vendor prepayments.
Maintain Sales & Use Tax resale certificates.
Maintain 'Master Data' for customers and vendors to ensure bank details and terms are accurate.
Manage vendor W-9s and year-end 1099 reporting.
Identify opportunities to streamline the AR/AP cycle.
Assist with audits by preparing schedules and providing supporting documentation as requested.
Communicate with customers via phone and email for payment collection, logging interactions.
Collaborate with Sales, Supply Chain, QA, Receiving, and Operations to resolve accounting issues.