Staff Accountant

New Orleans Film Society • New Orleans, LA

3d • Hybrid

About The Position

The New Orleans Film Society (NOFS) is seeking to hire a staff accountant on a full-time basis to manage day-to-day accounting, financial reporting, and payroll. The candidate must have previous experience handling non-profit accounting and ideally has great working knowledge of Quickbooks and the organization’s CRM (Bloomerang). This person needs to have exceptional attention to detail, patience, and be well-organized. The Staff Accountant reports directly to the Director of Operations and collaborates closely with the Executive Director.

Requirements

• Alignment to the organization’s stated mission and values
• Previous working experience in non-profit accounting, especially grants
• Great practical knowledge of online Quickbooks
• Up to date knowledge of accounting standards and regulations
• Ability to prepare and maintain cash flow forecasts, short-term and long-term
• Previous working experience of payroll system(s)
• Proficiency using CRM software
• Superb attention to detail, great math skills
• Self-starter with strong initiative, drive, sense of urgency & ability to work with a high degree of autonomy
• Very savvy with tech, software
• Great organization, planning, and productivity skills
• Represents confidentiality and integrity
• Lives in the New Orleans metro area or is willing to relocate by the start of the position.

Nice To Haves

• Bloomerang experience a plus
• Accounting degree, and/or other certifications preferred

Responsibilities

• Manage full-cycle accounts payable, including invoice processing, approval workflows, and payment disbursement
• Administer electronic billing systems (e.g., Bill.com), including vendor setup and payment scheduling
• Coordinate batch and group payments while maintaining appropriate internal controls
• Record and classify expenses in QuickBooks, including credit card transactions (Divvy)
• Ensure proper expense allocation across programs, departments, and grants
• Generate and distribute invoices; monitor and follow up on outstanding receivables
• Process and record incoming payments, including checks, electronic payments, and software transactions
• Reconcile and record all earned revenue streams (tickets, passes, memberships, donations)
• Maintain accurate donor and customer records in coordination with development/operations teams, utilizing the organization’s CRM system to ensure consistency between donor data, revenue tracking, and accounting records
• Support revenue recognition in accordance with accrual accounting and nonprofit standards
• Process bi-monthly payroll and ensure accurate posting to the general ledger
• Administer payroll system (Gusto), including onboarding new employees and maintaining records
• Coordinate time tracking and approvals for hourly staff
• Monitor employee deductions, benefits, and reimbursements for accuracy and compliance
• Assist with payroll-related reporting and filings as needed
• Track, monitor, and reconcile all grant-related income and expenditures
• Ensure proper allocation of expenses to grants in accordance with grant agreements and restrictions
• Maintain supporting documentation for grant compliance and reporting
• Recognize grant revenue under accrual accounting standards (including restricted/unrestricted funds)
• Assist with grant reporting and audits, ensuring alignment with funder requirements
• Prep and create monthly board report documentation in collaboration with the Executive Director and Board Finance Committee
• Perform monthly and year-end close processes, including reconciliations across systems
• Reconcile bank accounts, credit cards, and subsidiary systems to QuickBooks
• Prepare and analyze financial statements (monthly, quarterly, annual)
• Support fiscal year close (July 1 – June 30) and maintain accurate financial records
• Prepare schedules and documentation for external auditors and tax preparers
• Assist with annual audit and Form 990 preparation
• Ensure compliance with nonprofit accounting standards and internal policies
• Maintain organized financial records and audit trails
• Assist in development of annual operating budget and mid-year revisions
• Maintain budget tracking within QuickBooks and monitor actual vs. budget performance
• Provide variance analysis and support program managers in understanding financial performance

Benefits

• Health insurance (medical, dental, vision, group term life) fully paid by NOFS
• 6 paid weeks of parental leave
• 13 paid holidays per year
• Short- and long-term disability insurance
• Flexible vacation policy
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees