Staff Accountant

Poli Construction Inc•Orlando, FL

7d•Onsite

About The Position

We’re bringing accounting and HR administration fully in-house. This role is for a hands-on operator who can run core accounting workflows, support payroll and HR admin, and improve systems through automation and process design. You’ll partner directly with our Controller and have a clear growth path into expanded responsibility over time. This is not a “keep the seat warm” job. It’s real ownership, fast learning, and measurable outcomes.

Requirements

5–10 years accounting operations experience (construction a plus, not required)
Strong AP + reconciliations + month-end support fundamentals
Experience coordinating payroll runs (ADP experience preferred)
High ownership, accuracy, and deadline discipline (you close loops)
Tech-forward: comfortable learning systems quickly and improving workflows
Strong communicator with vendors, PMs, and leadership
4 year accounting related degree

Nice To Haves

QBO power-user (bank rules, recurring transactions, audit trails, reporting)
Procore exposure or job-costing familiarity
HR admin experience (onboarding/benefits coordination)
Experience documenting processes and implementing automation

Responsibilities

Own AP intake and processing: coding, approvals, vendor communication, documentation
Maintain clean vendor/subcontractor files and consistent controls
Build a predictable weekly AP rhythm and reduce fire drills
Coordinate payroll inputs and cutoffs (time/changes/deductions) for ~40 employees
Support payroll processing with ADP and resolve payroll issues quickly and accurately
Track and process employee changes that impact payroll/benefits
Manage transaction hygiene: receipts, coding rules, approvals, follow-ups
Monthly bank and credit card reconciliations with clean supporting schedules
Execute close checklist items, supporting schedules, and reconciliations
Help produce timely month-end financials with fewer surprises
Support job-costing workflow and ensure proper coding/visibility
Partner with PMs to keep cost data clean and actionable
Onboarding logistics: paperwork, checklists, file setup, systems access, first-week readiness
Offer letter/admin support: templates, e-sign, document collection
Benefits/admin coordination: employee changes, enrollments, vendor coordination
Maintain employee files, acknowledgements, compliance items, key dates
Standardize intake (shared inbox/forms), naming conventions, and documentation
Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
Build approval routing and reduce back-and-forth
Improve reporting visibility (aging, close status, issue trackers, dashboards)