Staff Accountant

ACT FULFILLMENT INC•Jurupa Valley, CA

1d•Onsite

About The Position

The Staff Accountant (Revenue) plays a critical analytical role in ensuring the accuracy, completeness, and integrity of revenue reporting for a high-volume fulfillment operation. This role involves evaluating revenue timing and cut-off, analyzing customer contracts for revenue recognition under U.S. GAAP, and identifying trends, risks, and variances impacting revenue and receivables. The Staff Accountant supports month-end close and financial reporting through detailed reconciliations, root-cause analysis of discrepancies, and collaboration with cross-functional teams to resolve complex billing, revenue recognition, and customer account issues. Additionally, the role prepares and posts journal entries, performs reconciliations, and collaborates with various departments to resolve discrepancies. The position also involves preparing and sending monthly customer statements, reviewing customer account activity for delinquency, recording and reconciling payments, and investigating/resolving payment discrepancies. The Staff Accountant will also identify revenue trends, prepare analytical schedules, process accounting source documents, monitor vendor/customer accounts, maintain records, set up new vendors/customers, perform physical audits, and ensure timely and accurate data entry. Adherence to internal controls, confidentiality, and accounting policies is essential. The role may also involve travel to other ACT Fulfillment locations and requires a valid driver's license.

Requirements

Minimum of five (5) years of progressive accounting experience, preferably in a manufacturing, logistics and warehouse environment
Excellent knowledge of US Generally Accepted Accounting Principles (GAAP) and the ability to research accordingly
Strong analytical and critical thinking skills
Good math skills
Process improvement mindset
Strong attention to detail with a high level of accuracy
Dependable time management and organizational skills; ability to handle multiple tasks and pivot as necessary
Positive attitude, energetic and work effectively as a team player
Excellent written and verbal communication skills; includes preparation and presentation of data in a digestible format
Great interpersonal skills including the ability to deal with a variety of employees in a positive and friendly manner
The ideal candidate demonstrates strong analytical judgment, attention to detail, and the ability to translate financial data into clear, actionable insights for management
Able to identify, troubleshoot and resolve problems quickly using sound judgment, poise, and diplomacy
Ability to use judgment and reasoning skills, and determine when to escalate issues, as required, in a timely manner
Ability to work extended hours as required
Excellent knowledge and experience with Microsoft Office Suite (Word, Excel, PowerPoint)
Proficient computer skills

Nice To Haves

Bachelor's Degree in Accounting or related field preferred or a combination of education and equivalent work experience
Experience with ERP; Acumatica and Softeon a plus

Responsibilities

Evaluate revenue timing and cut-off by reviewing transaction data, operational reports, and supporting documentation
Analyze customer contracts, evaluate revenue recognition under U.S. GAAP, and identify trends, risks, and variances impacting revenue and receivable
Support month-end close and financial reporting through detailed reconciliations, root-cause analysis of discrepancies, and collaboration with cross-functional teams to resolve complex billing, revenue recognition, and customer account issues
Prepare and post journal entries related to deferred revenue and revenue adjustments
Perform monthly and quarterly reconciliations of revenue and related balance sheet accounts
Collaborate with different departments to resolve revenue recognition issues
Prepare, review, and send monthly customer statements to ensure promptly collection of past-due accounts
Review customer account activity to identify delinquency patterns, credit risk exposure, and collection inefficiencies
Record and reconcile payments (checks, wires, credit cards, ACH) in the accounting system
Investigate and resolve customer payment discrepancies, short payments, and billing disputes
Follow up with customers via email/phone regarding overdue balances
Collaborate with Operations, Sales, and Customer Service to resolve revenue recognition, billing, and customer account discrepancies
Identify revenue trends, anomalies, and fluctuations through period-over-period and customer-level analysis; escalate material risks or issues to management
Prepare analytical schedules and supporting documentation for management reporting, audits, and financial statement reviews
Process various accounting source documents (i.e. Vendor/customer invoices, payments, check requests, customer payments.) as applicable and in accordance with GAAP and accounting departments policies and procedures
Monitor vendor or customer accounts to ensure accounting system ledgers are reconciled by requesting and reviewing vendor/customer statements per defined accounting policies and procedures
Maintain vendor/customer records, obtaining needed documentation (i.e. W-9, change of address, certificate of insurance, etc.) and bring any discrepancies to the manager(s) attention
Set up new vendors or customers in accordance with accounting department’s policies and procedures
Perform physical audits of inventory and fixed assets as applicable
Ensure that all source documents are entered accurately and timely to ensure all deadlines are met
Adhere to all internal controls and uphold confidentiality where necessary
Apply accounting policies and procedures to ensure compliance
Participate in process improvements and system enhancements related to revenue accounting
Travel to other ACT Fulfillment locations as assigned
Must maintain a valid drivers license, proof of insurance and clean motor vehicle report at all times throughout employment
Other duties as assigned