Staff Accountant

Aston Carter • Englewood, CO

1d • $33 - $38 • Onsite

About The Position

This role focuses on full-cycle accounts payable within a collaborative, face-to-face accounting team. The Staff Accountant / Accounts Payable Specialist manages high-volume invoice processing, supports month-end close, and serves as a key backup for accounts receivable, sales tax reporting, and closing the books. The position is ideal for a detail-oriented professional with strong QuickBooks Online or larger ERP experience who enjoys working across departments, asking questions, and growing into broader responsibilities within a dynamic aviation-focused environment.

Requirements

• Associate’s or Bachelor’s degree required.
• 5+ years of experience in Accounts Payable with full-cycle AP responsibility.
• Hands-on experience with Accounts Payable, including high-volume invoice processing and payment execution.
• Understanding of Accounts Receivable processes and the ability to provide backup support.
• Proficiency with QuickBooks Online or a larger ERP system.
• Experience with month-end close procedures, including reconciliations and journal entries.
• Strong reconciliation skills, including vendor statement reconciliation and account balancing.
• Familiarity with three-way match or similar matching processes for invoices and purchase orders.
• Proficiency in Microsoft Excel for reporting, analysis, and reconciliations.
• Ability to maintain accurate coding, verification, and electronic entry of accounting data.
• Strong written and verbal communication skills, with the ability to interface effectively at all levels of the organization.
• Effective interpersonal skills and the ability to work collaboratively across departments.
• Self-starter mindset with the ability to take initiative and work independently when needed.
• Comfort working in a face-to-face, collaborative environment with frequent cross-functional interaction.
• Ability to adapt to changing processes, systems, and business needs.

Nice To Haves

• Experience with quarterly sales tax reporting is a plus.
• Exposure to both Accounts Payable and Accounts Receivable functions within a small to mid-sized accounting team.
• Experience supporting or participating in external and internal audits.
• Familiarity with additional software tools such as Corridor or similar systems is beneficial.
• Experience in a niche or specialized industry, particularly technical or operations-heavy environments, is advantageous.
• A curious, “go ask questions” attitude and comfort seeking clarity when needed.
• Demonstrated ability to work across departments and support a positive, team-oriented culture.
• Willingness to take on new responsibilities over time as trust and proficiency grow.

Responsibilities

• Manage full-cycle Accounts Payable processes from invoice receipt through payment and recording.
• Process approximately 200–250 invoices each month with a high degree of accuracy and timeliness.
• Issue 20–30 checks weekly and support the transition from check payments to ACH payments.
• Reconcile vendor statements, identify discrepancies, and follow up promptly to resolve issues.
• Ensure accurate coding, verification, and electronic entry of Accounts Payable data into automated accounting systems.
• Conduct weekly check, ACH, and wire payments to vendors while maintaining proper documentation and approvals.
• Maintain accurate AP records, including back-end scanning, electronic filing, and record retention in accordance with company standards.
• Assist with month-end close procedures, including journal entries, reconciliations, and support for both software and books of record.
• Serve as a backup for the Accounts Receivable Clerk, including basic AR functions as needed.
• Provide backup support for quarterly sales tax reporting, ensuring accurate and timely filings.
• Support the month-end close of both accounting software and the official books of record as a backup resource.
• Perform research and provide documentation as requested by internal and external auditors and project managers.
• Collaborate closely with internal departments and interact regularly with leadership to support financial operations.
• Adapt to evolving processes and systems, demonstrating a willingness to learn new tools and procedures.
• Use Microsoft Excel and other tools to prepare reconciliations, reports, and analyses as needed.
• Maintain effective interpersonal and communication skills, interfacing with personnel at all levels both verbally and in writing.
• Perform miscellaneous office and accounting duties as required by management to support the overall finance function.
• Act as a backup for the accounting manager when needed, taking on additional responsibilities during absences or vacations.

Benefits

• company-sponsored health benefits after 30 days
• 401(k) participation with company match (subject to a vesting period) after 30 days
• Personal Time Off (PTO) eligibility after 30 days
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree