Staff Accountant

California Environmental Voters•Oakland, CA

32d•$29 - $34•Hybrid

About The Position

The Staff Accountant performs the day-to-day accounting work of the organization, including transaction processing, account reconciliation, and maintenance of accurate financial records across both entities. This work is currently performed by an outside accounting firm, and the Staff Accountant assumes these responsibilities as the function transitions in house, contributing to the design of the resulting processes. The role reports to the Accounting Manager and works with staff across all four office locations.

Requirements

Bookkeeping or accounting experience: approximately two or more years handling accounts payable, accounts receivable, and reconciliations.
Systems fluency: comfort in QuickBooks Online or a comparable accounting system, plus working knowledge of Excel
Accuracy: this role is the front end of the organization's financial records, where small errors compound at close and at audit, so consistent attention to detail is essential
Timeliness and follow through: the ability to keep invoices, reimbursements, and outstanding documentation moving without prompting
Service orientation: the ability to work patiently and helpfully with colleagues who do not have finance backgrounds
Sound judgment about when to ask: willingness to raise questions on unclear coding or documentation rather than making assumptions
Mission alignment: commitment to the mission of the organization.

Nice To Haves

Nonprofit experience is helpful; nonprofit specific practices can be learned on the job with solid fundamentals in place
An environmental background is not required
Experience with nonprofit or fund accounting
Familiarity with 501(c)(3) and 501(c)(4) structures
Experience tracking restricted grant funds
Experience with accounts payable and expense platforms such as Bill.com, Expensify, or Ramp
Coursework or a degree in accounting, or progress toward a certification

Responsibilities

Process accounts payable, including invoice coding, approval routing, and payment run preparation
Process accounts receivable, including recording deposits, contributions, and grant payments
Enter journal entries and maintain accurate, well documented transaction records
Reconcile bank and credit card accounts monthly
Maintain organized digital records and supporting documentation for all transactions
Process staff expense reports and reimbursements across all four offices
Serve as first point of contact for staff questions regarding expense coding, receipts, and reimbursement timing
Maintain vendor records and follow up on missing documentation, including Form W-9
Track credit card activity and obtain outstanding receipts
Support the Accounting Manager through the monthly close, including preparation of schedules and reconciliations
Maintain accurate coding across grants, programs, and both entities
Prepare reports and transaction details as requested by the Accounting Manager or Finance Director
Assist with year-end Form 1099 preparation and audit documentation requests
Document accounting procedures as bookkeeping transitions in house
Identify opportunities to streamline manual or inefficient processes
Support system setup, cleanup, and implementation projects as assigned
Perform other duties as assigned