Staff Accountant

Gasser Chair Company•Youngstown, OH

3d•Onsite

About The Position

The Staff Accountant will report directly to the Controller. This position will work closely with other members of the Finance team, including the Accounts Payable Coordinator and Accounts Receivable Coordinator, as well as cross-functional departments such as HR and Sales. The role involves collaboration with these teams to ensure accurate financial reporting, compliance, and process efficiency.

Requirements

Bachelor's degree in Accounting or related field.
Proven experience in accounting or finance, with familiarity in payroll processing, accounts receivable, and general ledger maintenance.
Strong knowledge of GAAP, payroll laws, and tax regulations.
Excellent organizational and time-management skills with the ability to meet deadlines.
Proficiency in accounting software and ERP systems, with strong Excel skills.
Good communication skills and the ability to work collaboratively with other departments.
High attention to detail and accuracy in financial reporting and record-keeping.

Responsibilities

Ensure all payroll deadlines are met and accurately process payroll entries and taxes.
Review employee change information for accuracy, calculate garnishments, and maintain knowledge of payroll laws and regulations.
Establish and prepare management reports on a monthly, quarterly, and annual basis.
Prepare general ledger entries related to payroll and payroll taxes and calculate PS58 and personal use inclusion costs for W-2s.
Handle timely invoicing of customer orders after shipment and deposit payments received from customers.
Maintain accurate records for all payments and ensure they are posted correctly to customer and General Ledger accounts.
Review customer-provided Sales Tax Exemption Certificates for accuracy, maintain an electronic database, and ensure accurate reporting of accounts receivable aging.
Distribute monthly statements, follow up on past due accounts, and assist Sales Agents in the collection process.
Calculate monthly Commission Expense Reports, verify amounts, and review checks before mailing to Sales Agents.
Reconcile monthly benefit bills to employee withholdings, perform monthly bank reconciliations, and assist with payroll audits for Worker's Comp, 401(k), and Insurance.
Prepare Year-End Reports detailing uncollectable accounts and reasons for write-offs.
Assist in general ledger accounting, account maintenance, and reconciliation.
Perform sales order audits, healthcare/life insurance reconciliation, and assist in quarterly sub closings.
Maintain a thorough understanding of Sales and Use Tax Laws to accurately calculate and submit Sales and Use Tax returns.
Perform reviews of all annual and quarterly federal, state, and local tax returns.
Provide backup support for Accounts Payable as needed and assist with any other duties as assigned.