Staff Accountant

California Environmental Voters • Sacramento, CA

32d • $29 - $34 • Hybrid

About The Position

The Staff Accountant performs the day-to-day accounting work of the organization, including transaction processing, account reconciliation, and maintenance of accurate financial records across both entities. This work is currently performed by an outside accounting firm, and the Staff Accountant assumes these responsibilities as the function transitions in house, contributing to the design of the resulting processes. The role reports to the Accounting Manager and works with staff across all four office locations. This role is distinctive due to its four-day work week for most of the year (with five-day weeks during peak periods), offering a front-row seat to bring accounting in-house with input into process design, broad exposure across accounts payable, accounts receivable, grant coding, and monthly close support, direct partnership with the Accounting Manager, and daily contact with staff across all four offices. A comprehensive benefits package is included.

Requirements

• Approximately two or more years handling accounts payable, accounts receivable, and reconciliations
• Comfort in QuickBooks Online or a comparable accounting system
• Working knowledge of Excel
• Consistent attention to detail
• Ability to keep invoices, reimbursements, and outstanding documentation moving without prompting
• Ability to work patiently and helpfully with colleagues who do not have finance backgrounds
• Willingness to raise questions on unclear coding or documentation rather than making assumptions
• Commitment to the mission of the organization

Nice To Haves

• Nonprofit experience
• Nonprofit or fund accounting experience
• Familiarity with 501(c)(3) and 501(c)(4) structures
• Experience tracking restricted grant funds
• Experience with accounts payable and expense platforms such as Bill.com, Expensify, or Ramp
• Coursework or a degree in accounting, or progress toward a certification

Responsibilities

• Process accounts payable, including invoice coding, approval routing, and payment run preparation
• Process accounts receivable, including recording deposits, contributions, and grant payments
• Enter journal entries and maintain accurate, well documented transaction records
• Reconcile bank and credit card accounts monthly
• Maintain organized digital records and supporting documentation for all transactions
• Process staff expense reports and reimbursements across all four offices
• Serve as first point of contact for staff questions regarding expense coding, receipts, and reimbursement timing
• Maintain vendor records and follow up on missing documentation, including Form W-9
• Track credit card activity and obtain outstanding receipts
• Support the Accounting Manager through the monthly close, including preparation of schedules and reconciliations
• Maintain accurate coding across grants, programs, and both entities
• Prepare reports and transaction details as requested by the Accounting Manager or Finance Director
• Assist with year-end Form 1099 preparation and audit documentation requests
• Document accounting procedures as bookkeeping transitions in house
• Identify opportunities to streamline manual or inefficient processes
• Support system setup, cleanup, and implementation projects as assigned
• Perform other duties as assigned

Benefits

• Health coverage
• Vision coverage
• Dental coverage
• 401(k) with employer match
• 12 days PTO
• 12 holidays
• Year-end office closure between Christmas and New Year
• Additional benefits that support employee wellbeing and work life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree