Staff Accountant

Athena Medical Management LLC•Alpharetta, GA

11d•Onsite

About The Position

Athena Medical Management, a multi-site healthcare management company operating across Georgia and Alabama, is seeking an experienced Staff Accountant who takes complete ownership of the daily financial operations across our family of entities. This is a hands-on, owner-facing role with full autonomy and direct access to leadership. We use QuickBooks Enterprise. The systems are in place. The job is to run them with precision, consistency, and accountability.

Requirements

5+ years of hands-on accounting experience in an operating business — not just public accounting, consulting, or tax prep
Expert-level QuickBooks Enterprise proficiency — journal entries, bank feeds, payroll integration, intercompany transactions, multi-entity reporting, and custom reporting
Demonstrated ability to independently manage AP, AR, payroll, daily cash reconciliation, and month-end close without supervision
Strong grasp of intercompany accounting and multi-entity allocation — you understand that getting the right expense to the right entity is not optional
Multi-location or multi-entity experience required
Healthcare or medical practice experience a plus, but not required if your fundamentals are strong

Nice To Haves

Healthcare or medical practice experience

Responsibilities

Produce a daily cash report across all operating accounts
Reconcile daily cash activity against QuickBooks entries — every day, not month-end
Leverage the live bank feed in QuickBooks Enterprise to maintain real-time reconciliation
Code and enter all incoming invoices to the correct GL accounts — accurately and promptly
Match every payment to a corresponding invoice before it closes out
Manage vendor payment schedules and ensure nothing falls through the cracks
Maintain a clean, current AP aging report
Post and reconcile incoming payments to the correct accounts daily
Maintain a current AR aging report and escalate outstanding items appropriately
Manage payroll processing and ensure funding is in place before each payroll run
Ensure payroll journal entries post correctly to the proper GL accounts in QuickBooks
Manage 1099 contractor payments and year-end 1099 preparation
Monitor operating cash flow daily and flag any shortfalls in advance of payroll or major AP obligations
Maintain a short-term cash flow forecast so leadership always knows where the business stands
Produce a clean monthly close — P&L, balance sheet, and cash flow — by the 10th of each month
Ensure the consolidated balance sheet is current and accurate at all times
Prepare organized workpapers for the outside CPA firm on request
Record all journal entries accurately, including payroll entries, accruals, and intercompany transfers between entities
Ensure intercompany transactions are properly recorded so they eliminate correctly in consolidation — no double-counting, no disappearing balances
Allocate expenses to the correct entity — rent, payroll, contractor payments, and overhead must hit the right books every time
Record and code all incoming revenue transactions to the correct GL accounts and correct entity daily
Code all company credit card transactions to the right account and entity — not just bank accounts
Coordinate with HR to ensure accurate payroll processing, including proper tax withholdings and compliance with IRS regulations
Collaborate with HR to manage 401(k) plan payroll contributions and ensure compliance with retirement plan regulations
Assist HR with the accurate recording and reporting of employee benefit costs, ensuring that they are reflected correctly in financial statements
Support HR in the administration of employee benefits by preparing financial reports and forecasts related to benefit costs and trends