Staff Accountant

ExtensisHR•Neptune, NJ

About The Position

The Finance operation at Fulfill is a small team, and this position requires an organized and analytical team player to be engaged in a range of financial activities. The primary responsibility will be assisting the Controller with managing Accounts Payable. Other responsibilities may include day-to-day accounting activities and account reconciliations as described below. The successful candidate will have operational experience and a proven track record of proactive problem-solving.

Requirements

At least five years of accounting experience, preferably in a non-profit environment, including two years in an accounts payable role.
Demonstrated knowledge of accounts payable, accounting procedures and principles.
Experience with general ledger functions and the month-end/year-end close.
Strong proficiency in Office 365 products (particularly Excel, MS Teams, and MS Word) is essential.
Strong organizational and communications skills.
Ability to collaborate and work effectively with team members of diverse backgrounds.
Be a highly organized, creative problem-solver with strong analytical, quantitative and interpersonal skills.

Nice To Haves

Experience with pivot tables and vlookup a plus.
Experience with Food Bank operations and/or CERES 4.5 Software is a plus.

Responsibilities

Insures accounts payable, expense reports, and disbursements comply with operating procedures and internal controls.
Communicates procedures to staff members for compliance.
Analyzes bills upon receipt – verifies accuracy, matches with purchase orders, determines appropriate accounts, notifies suppliers of tax exemption as needed.
Records vendor bills in Ceres (accounting system).
Prepares checks for signature upon receipt of appropriate documentation.
Prepares mailing of signed checks to vendors.
Prepares, processes and records ACH payments.
Manages vendor records by reconciling monthly statements as appropriate.
Administers petty cash/gift cards, ensures expense documentation is correct and complete, reconciles and replenishes account as needed.
Reconciles general ledger transactions with donor database (Raisers Edge) and investigates discrepancies.
Supports month-end and year-end close process.
Prepares schedules for and participates in annual audit.
Protects organization’s value by keeping information confidential.
Prepares grant cost reports as needed for various government awards.
Prepares journal entries to record expense allocations for programs/grants.
Assists as a backup for monthly performance reports to government funders.
Assists with various tasks associated with grants management.
Participates in annual physical inventory.
Acts as backup for monthly Navision/Ceres close.
Maintains Finance Department filing system.
Maintains Fulfill’s file retention system.
May perform various tasks associated with special projects or events.
Updates job knowledge by participating in educational opportunities.