Staff Accountant

Lifeline Connections • Vancouver, WA

2d

About The Position

The Staff Accountant supports the day-to-day accounting and financial operations of Lifeline Connections. Responsibilities include general ledger accounting, reconciliations, journal entries, grant and contract accounting, payroll accounting entries, month-end close activities, financial reporting, audit preparation, and financial system support. The position also assists with monitoring nonprofit grants and contracts, including budget-to-actual reporting, invoicing, reconciliations, financial reporting, and grant application budget support. The Staff Accountant works closely with the Controller, Finance team, Payroll, Human Resources, and program leadership to maintain accurate financial records and support compliance with organizational, contractual, and funding requirements.

Requirements

• Associate or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Relevant accounting experience may substitute for education.
• Minimum of two years of accounting or directly related financial experience preferred.
• Experience with journal entries, general ledger accounting, reconciliations, and month-end close preferred.
• Experience in a nonprofit, healthcare, behavioral health, human services, or grant-funded environment preferred.
• Experience with grant or contract accounting and financial reporting preferred.
• Experience assisting with nonprofit grant budgets or grant applications is a plus.
• Proficiency with Microsoft Excel and accounting software.
• Experience with Acumatica, Divvy, or comparable financial systems preferred.
• Ability to analyze financial information, identify discrepancies, and maintain accurate documentation.
• Strong organizational, communication, and time-management skills.

Nice To Haves

• Experience assisting with nonprofit grant budgets or grant applications is a plus.

Responsibilities

• Prepare and post routine journal entries.
• Maintain assigned general ledger accounts and supporting schedules.
• Complete bank, balance sheet, payroll, and other assigned reconciliations.
• Assist with monthly, quarterly, and year-end close activities.
• Assist with preparation of financial reports and supporting schedules.
• Maintain fixed asset records and related reconciliations.
• Research accounting discrepancies and make or recommend appropriate corrections.
• Maintain organized and complete supporting documentation for financial transactions.
• Maintain financial records for assigned grants, contracts, and funding sources.
• Monitor budget-to-actual expenditures and available funding balances.
• Calculate and report contract underspending and overspending percentages.
• Identify significant budget variances and communicate concerns to the Controller and appropriate program leadership.
• Prepare grant and contract invoices, reimbursement requests, and routine financial reports.
• Reconcile grant and contract revenue, expenses, receivables, and funding balances.
• Maintain documentation necessary to support grant and contract expenditures.
• Assist with contract and grant budget modifications, closeouts, monitoring reviews, and audits.
• Support financial Corrective Action Plans (CAPs) related to contracts or grants as directed by the Controller.
• Assist with tracking CAP deadlines and documentation related to assigned financial findings.
• Assist the Controller and program leadership with the financial components of nonprofit grant applications and renewals.
• Prepare grant budget worksheets, personnel calculations, cost projections, and supporting financial information.
• Assist with budget narratives and financial documentation required for grant applications.
• Maintain organized records of grant budgets, awards, amendments, and financial reporting requirements.
• Prepare payroll-related journal entries and reconciliations.
• Assist with PTO, workers' compensation/L&I, and other payroll accrual entries.
• Reconcile payroll activity to the general ledger.
• Work with Payroll and Human Resources to research and resolve accounting discrepancies.
• Prepare schedules and supporting documentation for financial audits, grant monitoring, and other external reviews.
• Assist with applicable sales/use tax and state filings.
• Support annual 1099 preparation and reconciliation.
• Respond to routine audit documentation requests under the direction of the Controller.
• Maintain records in an organized and audit-ready manner.
• Support day-to-day use of Acumatica, Divvy, and other assigned financial systems.
• Assist with vendor setup and maintenance.
• Maintain accurate financial system records and account coding.
• Assist employees and program leaders with routine financial system questions.
• Identify system or data issues and escalate concerns to the Controller or appropriate resource.

Benefits

• Multiple options for medical, dental, and vision coverage for employees and their eligible dependents.
• Employer-paid Short Term Disability, Long Term Disability, and Life Insurance.
• Access to supplemental coverage options.
• 401(k) retirement plan.
• Generous paid time off.
• Paid holidays and personal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree