Staff Accountant

Big Brothers Big Sisters of Puget Sound•Bellevue, WA

9d•$24 - $26•Hybrid

About The Position

Big Brothers Big Sisters of Puget Sound seeks a Staff Accountant who wants to make a difference in their accounting career by supporting a growing organization that is dedicated to positively impacting youth through 1:1 mentoring relationships in the community, workplaces, and schools in King and Pierce Counties. The Staff Accountant is a member of the Finance/Accounting team and works closely with the agency’s Accounting Manager and Chief Operations & Financial Officer. This position is responsible for timely and accurate recording of accounting transactions including logging deposits, scanning checks, accounts payable, expense accruals in accordance with GAAP and payroll. Provide other support to finance and administrative functions. This position interacts with staff in all departments answering questions, assisting in coding and explaining policies and procedures.

Requirements

2-3+ years of relevant accounting/bookkeeping experience; coursework at AA or BA/BS level preferred.
Must be able to understand how debits and credits work in the context of a general ledger and accrual accounting.
Nonprofit experience preferred.
Proficiency with accounting software: Sage Intacct preferred, Bill.com, Divvy.com, AssetEdge and intermediate Excel skills.
Skills or demonstrated ability to learn other technologies including Power BI, Teams, and adapt as technology changes.
Proven self-starter with high standards for accuracy and attention to detail.
Ability to set and track personal goals related to department and organizational success.
Demonstrated commitment to high ethical standards.
Strong verbal and written communication skills and ability to work well with others, including cross-functional teams.
Ability to work independently, exercising discretion and independent judgment, with strong problem-solving skills.
Ability to work well under pressure and manage competing demands while meeting deadlines.
An understanding of confidentiality needs and the ability to maintain confidentiality of sensitive information.
Willingness to take on new responsibilities as the organization grows.
Ability to effectively promote the mission of BBBSPS both within the organization and with external organizational contacts.
Must be eligible to be employed in the USA.

Nice To Haves

Nonprofit experience preferred.

Responsibilities

Ensure accurate and timely processing of agency payables and disbursements in accordance with accounting procedures.
Log bank deposits, scan checks received in the mail and download monthly bank statements.
Review Divvy transactions for completeness and accuracy and post expenses to Sage Intacct.
Create monthly expense accruals and monitor when accruals need to be reversed.
Maintain prepaid expense schedules as part of month-end close.
Reconcile investment statements and prepare related journal entries as part of the month-end close process.
Maintain vendor records, including W-9 documentation, and manage vendor communications.
Manage the Finance email box.
Prepare Washington State and Municipality tax reports and payments.
Maintain fixed assets and lease accounting records.
Manage invoices related to Donation Center revenue, record month-end revenue accruals, and process accounts receivable for the Donation Center.
Record Donation Center inventory at month-end.
Review and reconcile the aged accounts payable report and resolve any discrepancies as part of the month-end close process.
Complete assigned month-end close responsibilities accurately and on time.
Manage periodic and annual reporting requirements, including 1099 filings, business license renewals, charity renewals, annual report submissions, and other assigned reporting responsibilities.
Provide assistance and training to staff regarding expense reporting, internal controls, accounting policies, and procedures. Troubleshoot issues and recommend solutions.
Support the annual audit and 990 process through the preparation of schedules and supporting documentation and by responding promptly to auditor questions and follow-up requests, including fixed assets, functional expenses, and other assigned areas.
Update allocation codes for each new fiscal year.
Maintain clear and up-to-date procedures of documentation within areas of responsibility and collaborate with the finance team to maintain and improve accounting policies and procedures.
Identify and implement process improvements within assigned areas of responsibility.
Provide backup support as needed for grant billing and posting cash receipts.
Perform other duties and special projects as assigned (Office management Key cards, parking passes, Bellevue office management tickets, track tech equipment inventory).
Run a bi-weekly payroll process in Paylocity and upload Payroll 401k Report to The Standard.
Track payroll email for new hires, terminations, or employee status changes, benefit enrollment or changes and update information in Paylocity.
Manage periodic and annual reporting requirements, including Quarterly Reports, W2 forms, 401k Plan - ANNUAL Compliance Testing, 5500 Form, 720 Form (if applicable).
Post Payroll GL uploads in the accounting system and accruals if applicable.
Post FSA transactions in accounting system and reconcile the employee accounts vs. FSA vendor balances
Post 401K contribution payables in accounting system
Post employee deduction of benefits in accounting system
Reconcile 501c Trust - Unemployment Expense
Record all the expenses of Payroll software or applicable management fees