Staff Accountant – Grant & Healthcare Finance | Full-Time

The Staff Pad•West Covina, CA

24d•$70,000 - $77,000•Onsite

About The Position

The Staff Accountant manages grants administration, accounting and financial analysis, financial and project reporting, shared cost allocations, financial records, and budget development. This role collaborates with AP, Payroll, Billing, HR, and Program Management to ensure accurate, timely financial reporting while supporting Finance Department goals and complying with organizational policies, Uniform Guidance, funding agency requirements, and contract terms. The Staff Accountant will partner with the Accounting Manager and work closely with program leaders and staff to provide guidance on finance and accounting procedures while identifying ways the Accounting team can better support program operations.

Requirements

Bachelor’s degree in Accounting, Finance, or related field
2–3 years of experience with nonprofits, government grants, or complex contracts
Ability to learn and apply federal, state, local, agency, and organization's policies
Ability to interpret and communicate financial regulations and guidelines
Ability to independently perform accounting analysis with minimal supervision
Strong verbal and written communication skills
Ability to manage multiple priorities, changing deadlines, and complex tasks
Strong relationship management and professional service skills
Ability to navigate organizational processes and work effectively across teams
Ability to sit, turn, twist, reach, speak, hear, see, communicate clearly, and use hands and arms for extended periods
Ability to work productively in a shared office environment
Ability to work at a computer for extended periods
Ability to travel to clinic and meeting sites within the service area

Nice To Haves

Cost, project, program, grant accounting, or contract compliance experience
HRSA, LA County Public Health, DHS, Medicare, or Medi-Cal experience
Blackbaud Financial Edge NXT experience
Dashboard development experience
Strong knowledge of OMB Uniform Guidance, GAAP, and FQHC requirements
Ability to streamline processes, automate procedures, and resolve accounting issues
Advanced Excel skills, including pivot tables, VLOOKUPs, and formulas

Responsibilities

Manage post-award grant and contract activities, including budget and expense analysis, invoicing, financial reporting, labor distribution updates, reconciliations, and re-budgeting
Communicate with funding agencies and fiscal contacts to resolve issues and obtain required information
Complete grant closeouts, including reconciliations, final invoices, financial reports, purchase order liquidations, and budget closeout
Prepare agency-specific invoices, budgets, budget revisions, project cost reports, and detailed financial reports
Coordinate timely submission of invoices, reports, and required financial documentation to funding agencies
Assist Program Managers and Directors with proper and effective use of grant funds in accordance with award terms
Partner with Payroll and Accounting staff to ensure AP and payroll transactions are accurately posted and properly allocated
Coordinate and resolve accounting and grant-related issues with internal teams, Program Management, funding agencies, and grantors
Reconcile financial records, analyze variances, resolve discrepancies, and ensure supporting adjustments are properly documented
Develop cost projections, recommend adjustments, and support financial monitoring and internal controls
Collaborate with Finance team members to improve processes, apply best practices, and support organizational goals
Assist with funding agency, internal, and external audits by preparing documentation and supporting audit activities
Monitor AR payments, ensure proper application of funds, and follow up with grantors on outstanding balances
Identify potential cost overruns and under expenditures and work with Program Managers on corrective actions and spending plans
Maintain clear communication and documentation across departments and support a positive, collaborative work environment
Monitor staff time charged to grants and review and approve grant-related payroll activity
Coordinate with Payroll to ensure accurate processing and posting of grant payroll and prepare adjusting journal entries as needed
Analyze complex accounting issues and complete assigned accounting projects
Prepare monthly accrual journal entries in accordance with GAAP and FQHC requirements
Reconcile grant revenue and receivable accounts and investigate assigned general ledger variances
Assist the Accounting Manager and CFO with month-end close, grant budgets, financial statements, and monthly reporting