Property Staff Accountant

Oakley Services•Fairburn, GA

About The Position

The Property Staff Accountant plays a key role in managing the financial and operational accounting for a diverse and growing portfolio of properties and related entities. This position combines hands-on bookkeeping with property management support — ensuring accurate financial reporting, timely processing, and clear communication with vendors, tenants, and ownership. The role currently manages 7–8 sets of financials across 17 properties (including vacant land), 12 tenants, and 4 owner-financed tenants — with continued growth expected as additional properties are acquired and developed. The ideal candidate is detail-oriented, organized, and experienced in multi-entity accounting, with the ability to adapt to a dynamic and expanding real estate environment.

Requirements

3–5 years of accounting experience, ideally within multi-entity environments.
Strong knowledge of GAAP and standard accounting practices.
Proficiency with accounting software (e.g., QuickBooks, Yardi, AppFolio, or similar) and Microsoft Excel.
Exceptional attention to detail, accuracy, and organizational skills.
Ability to manage multiple priorities and meet tight deadlines.
Strong communication skills and a service-oriented mindset.

Responsibilities

Maintain separate general ledgers and chart of accounts for multiple companies and properties
Record all daily transactions including rent payments, vendor invoices, utility bills, taxes, and loan payments
Process accounts payable: verify invoices, code by property/entity, and issue payments on schedule.
Manage accounts receivable: generate monthly rent and CAM invoices, post payments, monitor aging reports, follow up on delinquencies
Reconcile bank accounts, credit cards, escrow accounts, and mortgage/loan accounts monthly
Prepare and post journal entries, accruals, and month-end adjustments.
Generate monthly financial statements (income statement, balance sheet, cash flow) and provide variance analysis as requested.
Support CPA coordination, ensuring records are accurate, organized, and audit-ready
Ensure compliance with GAAP and internal control procedures.
Maintain compliance with GAAP standards and internal controls for all entities
Collaborate with property management to ensure timely and accurate billing of annual rent escalations, reconciliations for common area maintenance, insurance, and property taxes.
Update tenant escrows and security deposits according to lease terms and annual budgets.
Manage utility billing coordination and ensure accurate charges are reflected in tenant statements.
Track operating expenses, insurance, property taxes, and capital projects for ownership review.
Assist with budget preparation, forecasting, and cash flow tracking for each property.
Generate monthly and quarterly property performance reports (occupancy, rent roll, delinquency, maintenance summary)
Serve as the first point of contact for tenant billing and payment inquiries.
Communicate professionally with tenants regarding outstanding balances, lease changes, or reconciliations.
Coordinate with vendors: solicit bids, process invoices, confirm completion of services, and ensure payments align with contracts or work orders.
Maintain positive working relationships with tenants, vendors, and ownership.
Responsible for maintaining confidentiality and accuracy of both financial and tenant data