Staff Accountant

M3USA•Fort Washington, PA

1d•Hybrid

About The Position

M3 USA is hiring a Staff Accountant to support accounting operations across assigned business units. The role covers monthly close activities, journal entries, cost allocations, balance sheet reconciliations, fixed asset records, accounts receivable, intercompany billing, and reporting. The Staff Accountant is expected to meet recurring deadlines while maintaining accurate, well-documented workpapers and resolving reconciliation items within the close period. The position reports to the Accounting Manager or Controller for requested ad hoc reports and analyses.

Requirements

Bachelor's degree in Accounting.
1–3 years of related accounting experience.
Ability to manage multiple recurring deadlines across assigned business units without sacrificing accuracy.
Strong attention to detail and commitment to complete, well-documented workpapers.
Demonstrated experience with balance sheet reconciliations, including researching and resolving reconciling items.
Solid understanding of journal entry preparation, accruals, and month-end close procedures.
Proficiency in Excel, including pivot tables and XLOOKUP, and ability to work efficiently with large data sets.
Familiarity with intercompany transactions, cost allocations, and accounts receivable processes.
Working knowledge of IFRS accounting standards and their application to financial reporting, including recognition, measurement, and disclosure requirements.
Willingness to learn and apply AI or automation tools to improve efficiency in recurring accounting workflows.

Nice To Haves

Experience with NetSuite or a similar ERP.

Responsibilities

Prepare and post monthly journal entries for leases, fixed assets, goodwill, tax, audit, legal, and other third-party administrator costs.
Prepare monthly cost allocations for professional services, rent and utilities, software subscriptions, and shared personnel costs across business units.
Reconcile assigned business-unit balance sheet accounts, including intercompany receivables and loans, fixed assets and accumulated depreciation, goodwill and intangible assets, investments in subsidiaries, security deposits, deferred rent, lease liabilities, right-of-use assets, and intercompany loan payables.
Research and resolve reconciling items within the close period.
Complete assigned reconciliations and journal entries within established month-end close deadlines.
Maintain accurate fixed asset records, including additions, disposals, and depreciation schedules.
Apply customer payments daily and maintain current receivables records for assigned business units.
Prepare and distribute monthly intercompany invoices to business units for shared system costs and payroll allocations.
Distribute customer invoices several times per week for assigned business units.
Invoice clients monthly for billable recruiter travel and reconcile receipts and expenses monthly for assigned business units.
Prepare ad hoc reports and analyses as requested by the Accounting Manager or Controller.