Staff Accountant - Operations

Northstar Summit • Idaho Falls, ID

1d • $55,000 - $70,000 • Onsite

About The Position

We are seeking a detail-oriented Staff Accountant to manage full-cycle accounting and provide broad operational support across multiple affiliated businesses. This role is ideal for someone who thrives in a fast-paced, multi-entity environment, is comfortable managing job-costed and project-based work, and enjoys a mix of accounting precision and hands-on customer/vendor interaction.

Requirements

• 3-5 years of bookkeeping/accounting experience, preferably with a trade, construction, or service-based business
• Proficiency in QuickBooks Enterprise; experience with multiple companies/entities a plus
• Strong understanding of full-cycle accounting (AP, AR, reconciliations, journal entries)
• Comfortable managing multiple sets of books and keeping entity-level transactions clearly separated
• Excellent attention to detail and organizational skills
• Strong communication and customer service skills
• Proficiency in Microsoft Excel and Office Suite
• Trustworthy and discreet with sensitive financial information
• Strong organizational skills with the ability to keep entity-specific work clearly separated
• Self-starter who can manage multiple priorities and deadlines
• Comfortable working both independently and collaboratively
• Adaptable — willing to take on varied tasks as business needs evolve
• Willingness to work in a fast-paced and rapidly evolving environment (think start-up)

Nice To Haves

• Experience with construction or trade-specific accounting, including draws, progress billing and lien waivers
• Experience with field service or trade-specific project management/dispatch software (e.g., Smart Glazier, ServiceTitan, Procore)
• Public accounting experience
• Familiarity with inventory management and accounting
• Associate's or Bachelor's degree in Accounting, Finance, or related field (not required but a plus)

Responsibilities

• Manage day-to-day accounting operations for multiple entities, including accounts payable (AP) and accounts receivable (AR)
• Process vendor and subcontractor invoices, code expenses, and ensure timely payments
• Generate and send customer invoices; monitor collections and follow up on past-due accounts
• Perform daily bank reconciliations and monthly credit card reconciliations
• Conduct transaction research and resolve discrepancies
• Assist with month-end and year-end close processes
• Maintain accurate, audit-ready financial records and supporting documentation
• Process incoming payments (checks, cash, ACH, credit card)
• Maintain petty cash logs and reconcile cash as needed
• Serve as a point of contact for customer billing inquiries, payment status, and vendor questions
• Provide friendly, professional service to homeowners, commercial clients, general contractors, and vendors
• Track job costs by project/work order; including labor, materials, and subcontractor expenses
• Process and track draws and progress billing on larger commercial projects
• Prepare, track, and manage conditional and unconditional lien waivers (sworn statements, waivers, and releases)
• Maintain compliance documentation for subcontractors and vendors (W-9s, certificates of insurance, lien waivers)
• Support project managers/estimators with budget-to-actual job cost reporting
• Track material costs, labor allocation, and change orders by job
• Assist with inventory tracking, reconciliation and reporting
• Reconcile inventory counts and support purchasing/receiving processes
• Track equipment and tool assets across multiple companies (as needed)
• Maintain accurate records in QuickBooks Enterprise (online)
• Support use of ERP and field service/project management systems (e.g., for service dispatch, work orders, and project tracking)
• Generate financial and job-cost reports by entity, division, or project as requested
• Help ensure proper allocation of shared overhead/expenses between multiple companies, where applicable
• Maintain organized digital and physical filing systems
• Support audits, tax preparation, bonding, and insurance renewals with documentation
• Assist with light office management and administrative duties as needed
• Help develop and improve internal processes and controls

Benefits

• Competitive pay based on experience.
• Health insurance.
• Voluntary group dental and vision insurance.
• Paid time off and holidays.
• Opportunities for professional growth and advancement.
• Supportive, family-oriented workplace culture.
• The opportunity to join a respected local company with a long history of serving our communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree