Staff Accountant / Office Administrator

Impact Genome•Chicago, IL

1d•$57,000 - $68,000•Hybrid

About The Position

We are seeking a detail-oriented and adaptable Staff Accountant / Office Administrator to join our Chicago office. This is a unique hybrid role that blends core accounting responsibilities with operational and administrative support functions. The right candidate will be a self-starter who thrives in an independent work environment, as much of our team is distributed remotely across the country. You will serve as the essential on-site anchor for our operations, ensuring day-to-day financial and office functions run smoothly.

Requirements

Bachelor’s degree in accounting, Finance, Business Administration, or related field is preferred.
Minimum 2 years of office experience, preferably with accounting or finance exposure
Strong proficiency in Microsoft Excel and Microsoft Office Suite
Solid understanding of basic accounting principles (debits, credits, reconciliations)
Excellent organizational skills and attention to detail
Ability to work independently with minimal day-to-day supervision
Professional, reliable, and comfortable being the primary in-office presence for a remote-first company
Strong communication skills and comfort with remote collaboration tools (email, teams, etc.) are essential

Nice To Haves

Experience with payroll processing or payroll software. Paylocity’s platform knowledge is a big plus.
Familiarity with QuickBooks.
Experience with basic onboarding processes of new hires.

Responsibilities

Assist the Senior Accountant with day-to-day accounting operations, including general ledger entries, account reconciliations, and month-end close activities
Process accounts payable and accounts receivable transactions accurately and on time
Support financial reporting, variance analysis, and audit preparation as directed
Assist with payroll administrative tasks, including data entry, expense review, and coordination with payroll provider.
Maintain organized and compliant financial records and documentation
Manage new hire laptop deployment with the I.T. technician and shipping/coordination with remote staff.
Serve as the first point of contact for basic in-office technology needs and vendor coordination
Maintain inventory of IT equipment and office supplies with our I.T. vendor.
Perform general office management duties
Coordinate mail, deliveries, and vendor relationships as needed
Assist with onboarding logistics for new employees; we expect to hire 10 in the coming year.
Support leadership and remote team members with ad hoc administrative requests