Staff Accountant-Accounts Receivable

ACE Thermal Systems•Seminole, FL

11d

About The Position

At ACE Thermal Systems, we design, engineer, manufacture, and support high-performance environmental control systems (ECS) and components for extreme temperature and operating conditions and reliable everyday use. As your single source, dedicated supplier for bleed air systems, air conditioning systems, cabin pressure control systems, components, and more, the ACE team acts as a key extension of your team, providing intelligent innovation and proven design methodologies to deliver safe, reliable, air control technologies and systems for aircraft. Our mission is to be the trusted source of mission critical products and services for Aerospace and Defense customers. We do this by exceeding customer expectations through innovative products and processes. We are committed to fostering a dynamic, collaborative environment that encourages professional growth and innovation. Position Summary: The Staff Accountant – Accounts Receivable is responsible for supporting the Company’s accounting and financial operations with a primary emphasis on accounts receivable, and cash management. This role ensures accurate financial records, timely collections, effective dispute resolution, and compliance with internal controls and Company procedures. Hours: Full-time, 40 hours per week; typical schedule 8:00 a.m. – 5:00 p.m. Overtime on an infrequent basis.

Requirements

Strong analytical, problem-solving, and decision-making skills
High attention to detail and accuracy
Ability to extract, analyze, and report data from ERP systems
Strong organizational and time management skills
Ability to manage confidential financial information with integrity
Strong interpersonal, customer service, and dispute-resolution skills
ERP/MRP Systems: Visual Manufacturing (AR, AP, BOMs, Product Costing, Customer & Vendor Inquiries)
Microsoft Office: o Excel – Intermediate to Advanced o Word – Intermediate o Outlook – Intermediate to Advanced o PowerPoint – Working knowledge
High school diploma or GED
1–2 years of accounting or accounts receivable experience

Nice To Haves

Bachelor’s degree in Accounting or related field
Manufacturing environment experience preferred

Responsibilities

Generate, post, and distribute customer invoices and statements
Maintain accurate accounts receivable balances on a weekly and monthly basis
Perform proactive customer collections, including follow-up phone calls and email communication
Prepare and distribute weekly AR due lists and detailed AR aging reports
Investigate, document, and resolve customer billing disputes in coordination with Sales, Operations, Engineering, and Customer Service
Monitor customer credit limits and notify management of credit risk concerns or recommended credit holds
Process write-offs and bad debt adjustments with appropriate documentation and management approval
Maintain customer payment records, remittance advice, and supporting documentation
Prepare and post daily bank deposits in the ERP system
Perform bank reconciliations as assigned
Prepare monthly borrowing base calculation schedules and submit by required deadlines
Support month-end and year-end AR close activities, including reconciliations and variance explanations
Assist with audit requests related to accounts receivable, cash, and revenue recognition
Maintain customer sales tax exemption certificates and supporting documentation
Assist with sales tax reporting and reconciliation as required
Ensure AR processes comply with internal controls, accounting policies, and quality system requirements
Follow all Company environmental, health, safety, and quality policies
Report safety concerns to management and wear required PPE as applicable
Maintain a clean, organized, and professional work environment
Read, respond to, and manage email communications continuously
Perform other job-related duties as assigned