SRS Quality Control Research Administrator

Texas A&M University System • College Station, TX

2d • $65,000 - $72,000 • Onsite

About The Position

Sponsored Research Services (SRS) at Texas A&M University provides research administration services to The Texas A&M University System. SRS supports faculty in research proposal preparation, review, and submission, ensuring compliance with sponsor guidelines and university policies. The role involves budget preparation, coordination with collaborators, and accurate final proposal submission while adhering to strict deadlines. The university is committed to a diverse and inclusive environment, valuing all perspectives and talents.

Requirements

• Bachelor’s degree or any equivalent combination of education and experience
• Four years of related experience in research administration, grant budgeting, proposal submission processes, ensuring data integrity and quality control through meticulous documentation and process improvement.
• Six years of related experience in research administration, grant budgeting, proposal submission processes, ensuring data integrity and quality control through meticulous documentation and process improvement.

Nice To Haves

• CRA®, CPRA® certification
• Experience in reading and interpreting sponsor guidelines
• Experience in submitting proposals through electronic research administration portals
• Experience in preparing budgets for research grants
• Advanced knowledge in Excel, Adobe, and MS Word
• Six years of experience
• Eight years of experience

Responsibilities

• Review proposals for compliance with sponsor requirements and regulations.
• Assess program announcements and determine pertinent proposal requirements with minimal direction.
• Develop a basic understanding of compliance areas such as human subjects, animal subjects, Recombinant DNA, and Export Controls.
• Ensure proposals and complex supporting documentation are complete before submission.
• Coordinate with researchers, department/unit heads, deans, directors, and staff to resolve proposal issues and provide requested information.
• Prepare supplementary proposal documents, including those with national and/or international components, with minimal supervision.
• Prepare proposal revisions and respond to requests related to proposal submissions.
• Assist researchers with the submission of proposals, including entering proposal information into required submission systems (e.g., Grants.gov) and financial systems.
• Develop proposal budgets and prepare internal proposal packages in support of proposal administrators during periods of high proposal volume or staffing needs, ensuring compliance with sponsor and institutional requirements.
• Process and submit proposals with abbreviated sponsor turnaround times by coordinating with investigators to prepare complete and accurate information.
• Develop, update, and maintain sponsor-specific proposal checklists and guidance documents for administrators to support consistent proposal preparation.
• Communicate changes in sponsor regulations, institutional policies, and proposal submission requirements to administrators.
• Maintain and update presentations, templates, and other educational resources used for Proposal Administrator training, faculty outreach, and sponsored research education initiatives.
• Mentor Staff and student workers.
• Review proposal packages for accuracy, completeness, and compliance with sponsor, federal, state, and Texas A&M University System member requirements prior to submission.
• Interpret funding opportunity announcements to verify that proposal components meet all submission requirements.
• Review proposal budgets and budget justifications to ensure budget calculations are accurate, costs are allowable, and budget narratives are consistent with the detailed budget.
• Confirm compliance with internal proposal submission processes by verifying institutional requirements have been satisfied before proposal submission.
• Act as the primary point of contact for pre-award administrators in relations to proposal quality control.
• Coordinate administrative and financial details with researchers, department heads, deans, and other university staff, focusing on Pre-Award Quality Control issues.
• Interpret sponsor regulations, federal and state laws, and institutional policies.
• Work with the Assistant Director on workload management, effort management, and staff training.
• Review proposal commitments documents to ensure compliance with sponsor guidelines.
• Provide financial and regulatory guidance on complex issues to researchers, departments, and administrative offices.
• Train and mentor staff and student workers on the process of proposal reviews.
• Support staff by providing recommendations on pre-award training.
• Develop and present recommendations on policy and procedure development and contribute to strategic planning.
• Perform additional duties as assigned to support the overall goals of the research administration team.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level