Sr. Turnaround Planner

Valero•Port Arthur, TX

1d•Onsite

About The Position

Responsible for planning, estimating, and scheduling maintenance turnarounds, emergency events, major maintenance, catalyst change-outs, and capital work scope integration within turnarounds. Coordinates and oversees the work of supporting third-party planners. Coordinates service contractors and procures materials for both capital and maintenance work. Coordinates efforts among Refinery Inspection, Operations, Maintenance, Reliability Engineering, Project Engineering, Technical Support, Instrument and Electrical and Rotating Equipment Groups to produce and manage comprehensive turnaround work scopes. Schedules turnaround meetings and facilitates reviews of and revisions to turnaround work lists. Adheres to the Valero Turnaround Excellence Process (VTEP), including milestone compliance and use of all applicable workbench modules and applications. Reviews all turnaround jobs in the field. Develops step-by-step resource-loaded job plans for all turnaround work. Produces work packages to issue to contractors including work lists, work scopes, schedules, specifications, drawings, procedures, blind lists, and material lists to aid in estimating and executing planned work scope. Determines manpower levels for supporting third-party or craft specific planners and oversees their work, tracking performance against the agreed KPIs. Reviews and approves detailed job packages developed by supporting planners to ensure relevant content, required information, and alignment with environmental and safety procedures. Develops indirect plans to support the turnaround, including equipment rentals, supervision, support staffing, and logistics planning. Develops detailed turnaround cost estimates using the appropriate VTEP modules and applications to support budgeting and funding. Builds or modifies work breakdown structures and work activities in a scheduling software (Primavera P6), assigns resources, work order numbers, shift calendars, project codes, layouts, and structures custom reports. Integrates engineered capital project work into the overall turnaround project schedule. Establishes the critical path from oil out to oil in. Assesses and analyzes the critical path for threats to project success and communicates them accordingly. Schedules contractors' scope and unit systems within the critical path window. Levels resources and develops manpower levels for service contractors and Valero maintenance crafts. Develops contingency plans to mitigate risks or exposures. Coordinates service contractors for both capital and maintenance turnaround work. Procures materials for both capital and maintenance turnaround work. Coordinates the pickup and delivery of items to be worked on by outside shops. Develops turnaround AFEs (Authorization for Expenditure) and portions of the turnaround Decision Review Board (DRB) package. Monitors costs, contractor headcount, and goods receipts during turnarounds. Facilitates and documents lessons learned reviews implementing them on future projects. Maintains electronic and hard copy records for all turnaround information. Proficient and available to cover for Maintenance Supervisors when needed. Other duties may be assigned. This position is salaried exempt status, which means you are not eligible for overtime pay.

Requirements

High school diploma or GED required.
5 years of planning, project coordination, and/or maintenance experience in refining or a related industry required.
Experience using computer-based planning and scheduling tools required.
Experience reading engineering drawings, such as plot plans, piping isometrics, and P&IDs required.
Experience conducting maintenance planning using a CMMS (e.g. SAP or Maximo) or Oracle Primavera P6 and/or MS Excel, Project, Word, Outlook, and PowerPoint required.
Able and willing to work on-site, in-person at the Valero Port Arthur Refinery, required.
Proficient and available to cover for Maintenance Supervisors when needed.

Nice To Haves

Bachelor’s or higher level degree in a related field preferred.
Advanced skill using Oracle Primavera P6, including detailed coding, activity prioritization, resource leveling, and custom reporting preferred.
Ability to read and interpret company policies, regulatory guidelines, and other work-related documentation.
Ability to abide by confidentiality requirements when working with sensitive information, results, and communications.
Skill in providing thorough, efficient, and effective customer service to individuals at all levels within the organization.
Ability to communicate effectively through written and verbal methods.
Ability to accomplish work within required timelines, including short, long, and emergency timeframes.
Ability to cross-train in other department duties to ensure efficient coverage of department responsibilities.
Ability to work with others to accomplish challenging assignments.
Ability to multi-task and prioritize multiple assignments to ensure completion of tasks within stated time requirements.
Basic skill using Microsoft Office programs (i.e., Word and Excel).
Basic skill using Oracle Primavera P6.

Responsibilities

Planning, estimating, and scheduling maintenance turnarounds, emergency events, major maintenance, catalyst change-outs, and capital work scope integration within turnarounds.
Coordinating and overseeing the work of supporting third-party planners.
Coordinating service contractors and procuring materials for both capital and maintenance work.
Coordinating efforts among Refinery Inspection, Operations, Maintenance, Reliability Engineering, Project Engineering, Technical Support, Instrument and Electrical and Rotating Equipment Groups to produce and manage comprehensive turnaround work scopes.
Scheduling turnaround meetings and facilitating reviews of and revisions to turnaround work lists.
Adhering to the Valero Turnaround Excellence Process (VTEP), including milestone compliance and use of all applicable workbench modules and applications.
Reviewing all turnaround jobs in the field.
Developing step-by-step resource-loaded job plans for all turnaround work.
Producing work packages to issue to contractors including work lists, work scopes, schedules, specifications, drawings, procedures, blind lists, and material lists to aid in estimating and executing planned work scope.
Determining manpower levels for supporting third-party or craft specific planners and overseeing their work, tracking performance against the agreed KPIs.
Reviewing and approving detailed job packages developed by supporting planners to ensure relevant content, required information, and alignment with environmental and safety procedures.
Developing indirect plans to support the turnaround, including equipment rentals, supervision, support staffing, and logistics planning.
Developing detailed turnaround cost estimates using the appropriate VTEP modules and applications to support budgeting and funding.
Building or modifying work breakdown structures and work activities in a scheduling software (Primavera P6), assigning resources, work order numbers, shift calendars, project codes, layouts, and structures custom reports.
Integrating engineered capital project work into the overall turnaround project schedule.
Establishing the critical path from oil out to oil in.
Assessing and analyzing the critical path for threats to project success and communicating them accordingly.
Scheduling contractors' scope and unit systems within the critical path window.
Leveling resources and developing manpower levels for service contractors and Valero maintenance crafts.
Developing contingency plans to mitigate risks or exposures.
Coordinating service contractors for both capital and maintenance turnaround work.
Procuring materials for both capital and maintenance turnaround work.
Coordinating the pickup and delivery of items to be worked on by outside shops.
Developing turnaround AFEs (Authorization for Expenditure) and portions of the turnaround Decision Review Board (DRB) package.
Monitoring costs, contractor headcount, and goods receipts during turnarounds.
Facilitating and documenting lessons learned reviews implementing them on future projects.
Maintaining electronic and hard copy records for all turnaround information.
Proficient and available to cover for Maintenance Supervisors when needed.