Sr. Staff Accountant

eSUB • San Diego, CA

2d • Remote

About The Position

About eSUB We're disrupting the trillion-dollar construction industry and having a blast doing it! eSUB is the leader in project management software exclusively focused on Commercial Trade Subcontractors. Our customers build projects like the Freedom Towers, airports, major ballparks, and tech campuses of the world. Users rate eSUB the #1 product in Construction Project Management, and we have built a strong and loyal customer base for our award-winning platform. At its core, eSUB helps our customers get paid for the work they do and mitigate risk on their commercial trade contractor projects.

Requirements

• BA/BS degree or equivalent in Finance or Accounting preferred
• Experience in QuickBooks Online required
• Knowledge of payroll systems and processing preferred
• 5-7 years progressive accounting experience, in some combination of AR/AP/payroll, including at least 3+ years general accounting experience
• Solid understanding of basic accounting and knowledge of GAAP
• Strong organizational skills; must be detail oriented and able to follow a task through to completion
• Ability to multi-task
• Open to change and willing to learn new skills
• Ability to follow up on pending issues
• Strong written and verbal communication skills
• Ability to meet deadlines
• Must have proficiency in MS Suite (Word, Excel, Outlook, SharePoint, Teams)

Nice To Haves

• Experience in a growth tech environment a plus
• Experience with Salesforce, Maxio (SaaSOptics), Anrok, Stax a plus
• Experience with ADP a plus

Responsibilities

• Process and categorize incoming invoices in internal systems, confirm appropriate approvals, review and maintain receipts, and reconcile discrepancies
• Onboard vendors (including collecting and organizing W9s and contact information) and handle all payment-related vendor correspondence via phone or email
• Reconcile the corporate card monthly and collect and organize transaction receipts
• Run 1099s
• Prepare a high volume of deposits, post cash receipts and ensure proper invoice application
• Generate and send out invoices with appropriate back-up documentation (including setup and maintenance of new customers in Maxio—eSUB’s billing system)
• Carry out billing, collections, and reporting activities
• Investigate and resolve customer queries via phone or email, as appropriate
• Research and solve payment discrepancies, adjust customer accounts as needed
• Collaborate with HR to process multi-state payroll via ADP for both salaried and hourly employees on a semi-monthly basis
• Responsible for setting up new state tax withholding and SUI accounts as required and maintaining rates and records within existing system (Anrok & QuickBooks)
• Calculate and prepare manual paychecks as needed
• Reconcile all payroll and benefits related accounts, record all payroll journal entries and update JE mapping as necessary
• Maintain, operate, and oversee all standard accounting functions to include payroll, AP, AR
• Execute the entire month end close process—including journal entries, reconciliations and supporting schedules (payroll, cash, accruals, prepaids, fixed assets, allocations)
• Assist in the preparation of GAAP financial statements, including document preparation, data analysis, and reconciliation processes
• Work closely with the CEO on budget prep and forecasting
• Adhere to a disciplined schedule to ensure that monthly, quarterly and annual reporting timelines are consistently met
• Participate in the ongoing development/establishment of Standard Operating Procedure (SOP) documents for accounting policies and regulations
• Review and reconcile bank accounts and transactions
• Calculate, reconcile and process sales commissions
• Work closely with leadership in reporting and analysis and general corporate accounting matters including ad hoc projects or requests
• Participate in data collection (due diligence) for audit & tax return prep as requested
• Support HR function as needed, workers comp audit, benefits data entry and review, etc.

Benefits

• Must submit to a background check as a contingency for the position.
• Must be authorized to work in the United States.
• Each candidate is required to comply with federal and local laws and authorization will be checked through E-verify.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree