Sr. Specialist, Sponsorships & Corporate Giving

Acrisure•Grand Rapids, MI

1d•Onsite

About The Position

The Sr. Specialist, Sponsorships & Corporate Giving reports to the Manager, Sponsorships & Corporate Giving and is responsible for supporting the day-to-day administration, coordination, systems management, and operational execution of Acrisure's sponsorship, hospitality, partnership, and corporate giving programs. This role serves as the operational backbone of the Sponsorships & Corporate Giving function, supporting ticketing operations, intake and approval workflows, data management, reporting, documentation, contract administration, and cross-functional coordination. The Sr. Specialist ensures processes are executed accurately, assets are tracked effectively, records are maintained, and stakeholders receive timely support.

Requirements

3-5 years of experience in sponsorship administration, event operations, hospitality management, project coordination, marketing operations, nonprofit administration, corporate giving, or a related field.
Experience managing administrative processes, workflows, records, or operational support functions.
Experience working with ticketing systems, CRM platforms, databases, or workflow management tools preferred.
Experience supporting cross-functional teams and coordinating multiple projects simultaneously.
Corporate, agency, sports, entertainment, nonprofit, or event management experience preferred.
Strong organizational and administrative skills with exceptional attention to detail.
Ability to manage multiple priorities, deadlines, and tasks simultaneously.
Experience working with Microsoft Office, including Excel, PowerPoint, Outlook, and SharePoint.
Ability to maintain accurate records, documentation, and tracking systems.
Strong project coordination and follow-through skills.
Excellent written and verbal communication skills.
Customer-service mindset with the ability to support a wide range of stakeholders.
Ability to handle confidential and sensitive information with discretion.
Experience with TicketOS, Cvent, CRM systems, reporting tools, or similar platforms preferred.
Ability to work independently while collaborating effectively within a team environment.

Nice To Haves

Bachelor's degree in Marketing, Communications, Business Administration, Event Management, Sports Management, Nonprofit Management, Public Relations, or a related field preferred.
Equivalent combination of education and relevant work experience may be considered.

Responsibilities

Administer TicketOS, including inventory management, ticket requests, allocations, fulfillment, and user support.
Manage the sponsorship and hospitality ticketing inbox and respond to stakeholder requests.
Maintain accurate records of ticket distributions, asset utilization, and hospitality allocations.
Coordinate ticket delivery, event logistics, and hospitality-related communications.
Support utilization tracking and reporting for hospitality and partner assets.
Administer sponsorship, partnership, charitable giving, and event-related intake processes through Cvent and other platforms.
Route requests to appropriate stakeholders and maintain approval workflows.
Track submissions, approvals, deadlines, and required documentation.
Maintain records supporting governance and compliance requirements.
Ensure requests progress through established processes in a timely and accurate manner.
Maintain records supporting sponsorship, hospitality, charitable giving, and community investment activities.
Track asset utilization, spend, approvals, and program participation.
Compile data for reports, dashboards, executive updates, and performance summaries.
Support budget tracking and spend visibility efforts.
Assist with maintaining portfolio, partner, and giving program records.
Maintain SharePoint sites, team resources, templates, trackers, and document libraries.
Organize and manage contracts, agreements, invoices, approvals, and supporting documentation.
Ensure records are complete, accurate, and readily accessible.
Support system administration activities related to sponsorship and giving operations.
Maintain process documentation, procedures, and resource materials.
Coordinate invoices, purchase requisitions, vendor setup activities, and payment tracking.
Schedule meetings, prepare materials, and coordinate logistics for internal and external stakeholders.
Support partner communications and routine administrative activities.
Assist with sponsorship activations, hospitality events, charitable giving initiatives, and program execution.
Provide operational support to the Director and Manager, Sponsorships & Corporate Giving as needed.