Sr. Proposal Coordinator

Larson Design Group•Tampa, FL

About The Position

At Larson Design Group (LDG), an award-winning Architecture, Engineering, and Consulting firm, the team is united by the purpose of creatively shaping the world. As a 100% employee-owned company, success is shared, fostering an ownership mindset, creativity, and a culture where every voice matters. LDG offers a dynamic, people-focused environment that supports professional and personal growth through hard work, knowledge sharing, and celebration of wins. LDG is seeking an enthusiastic, goal-driven Proposal Coordinator responsible for developing and delivering high-quality, client-facing proposals, collateral materials, presentations, and other efforts to foster relationships and secure new business opportunities. This role oversees various proposal types, including Federal Standard Form 330, customized RFPs, and specialized formats. The coordinator will collaborate with technical subject matter experts (SMEs) to develop compelling, accurate, creative, focused, and compliant proposals and marketing materials.

Requirements

Bachelor’s degree in communications, marketing, business or related field.
7+ years' experience in marketing or proposal development.

Nice To Haves

Prior experience in the A/E industry is preferred.
Demonstrates a strong desire to expand knowledge and take on new responsibilities.
Proficient in Microsoft Office Suite (Excel, Word, Power Point, Outlook) and Adobe Creative Suite.
Excellent organization, multi-tasking, and project management skills capable of effectively managing multiple simultaneous projects and meeting concurrent deadlines.
Strong oral and written communication skills, with the ability to work both independently and collaboratively within a project team.

Responsibilities

Proposal Project Management: Responsible for the start-to-finish proposal production process, including developing proposal response outlines, conducting kickoff meetings, participating in capture strategy sessions, developing win themes, writing new or customizing existing materials to meet solicitation requirements, and producing tailored proposal responses.
Content Development & Data Management: Write, customize, and maintain RFP responses, boilerplate materials, project sheets, resumes, and other narratives to support proposals and enhance collateral materials. Assists in developing presentations, including videos and other multimedia elements to enhance engagement.
Design, Layout & Production: Create visually engaging infographics for proposals, collateral materials, and presentations utilizing in-house graphic designer as needed, to ensure a professional and cohesive visual identity.
Collaboration with Technical Teams: Collaborates with cross-functional SMEs to translate technical input into compelling proposal content, acting as a key resource for proposal information and strategy.
CRM System: Extracts, analyzes, and synthesizes data from the CRM to generate reports, track progress, and manage the integrity of database and boilerplate libraries.
Compliance & Quality Assurance: Obtain required documentation and ensure all elements of the proposal package are accurate and complete in accordance with company standards and client requirements.