Sr. Program Coordinator, VTSI (Provost and Sr VP for Academic Affairs Office)

Johns Hopkins University•Baltimore, MD

2d•$22 - $38•Hybrid

About The Position

The Senior Program Coordinator provides complex program and administrative support to the Vivien Thomas Scholars Initiative (VTSI) and the Associate Vice Provost for Graduate Diversity and Partnerships. VTSI is a $150 million effort established through a gift from Bloomberg Philanthropies that promotes STEM pathways and STEM PhD growth for students from a broad range of academic backgrounds. Located in Johns Hopkins University's Office of the Provost, the Initiative serves scholars selected from eligible institutions, including HBCUs, community colleges, and regional institutions in Maryland, Virginia, and the District of Columbia. The coordinator supports events, student services, admissions, student outreach and connection, and administrative and data operations for VTSI PhD programs, pathways, partnership activities, and adjacent initiatives. The role contributes to VTSI's mission to nurture, mentor, and connect talented students with STEM graduate education and future STEM leadership. It interacts with university executive leadership, faculty, staff, students, and external institutional stakeholders in a fast-paced, collaborative environment. The position requires managing competing priorities and demonstrating initiative, responsiveness, client service, independent thinking, and sound judgment. The position is full-time, Monday through Friday, 9:00 a.m. to 5:00 p.m., and is based at the Homewood Campus with a hybrid work arrangement. Some work outside normal business hours and/or on weekends is required.

Requirements

High school diploma or equivalent.
Five years of progressively responsible administrative or academic experience; additional education may substitute for experience under the JHU equivalency formula.
Experience working positively and collaboratively with a wide range of stakeholders, including executive leadership, faculty, students, and inter-institutional partners.
Ability to set priorities in a complex, fast-paced environment and represent the institution professionally to external entities.
Excellent oral and written communication skills.
Strong attention to detail and excellent organizational and interpersonal skills.
Self-motivation and demonstrated success implementing new initiatives.
Ability to work independently and as part of a team.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Nice To Haves

Bachelor's degree.
Experience working in an environment that supports STEM PhD programs and/or STEM PhD students.
Experience working in an environment that supports graduate or higher education programs and/or students.

Responsibilities

Support the Associate Vice Provost for Graduate Diversity and Partnerships and the Office of the Provost in planning, coordinating, and advancing graduate initiatives.
Plan, coordinate, and support VTSI program activities and events, including activities that promote student experience and success.
Research, compile, organize, and maintain materials and data supporting institutional partnerships and student outreach and connection.
Support student outreach and recruitment activities.
Design and collect evaluations to monitor program activities.
Gather, organize, and maintain tracking updates on VTSI scholars and alumni.
Support the central VTSI admissions function, including student selection, admissions meetings, interview scheduling, communications with graduate program stakeholders and applicants, accepted-student matriculation records, and applicant experience.
Support VTSI use of Slate or other admissions software, troubleshoot issues for staff and admissions committee members, and support reporting throughout the admissions process.
Compile reports on admissions and academic metrics, including metrics on recruitment and other program efforts.
Provide administrative support to the VTSI team, the Associate Vice Provost, and central graduate education staff, including calendar management, meeting scheduling, filing, meeting materials, correspondence triage, conference registration, and travel arrangements.
Coordinate event operations for VTSI PhD program, pathways, partnership activities, and adjacent initiatives, including arranging space and A/V support, ordering refreshments, preparing and distributing materials, sending invitations, and managing RSVPs.
Assist with overall budget planning and management.
Assist with onboarding new VTSI scholars and staff.
Support strategic communications with internal Johns Hopkins stakeholders and external partners.
Assist with maintaining and analyzing data and producing reports.
Issue accounts receivable invoices, process accounts payable invoices, submit expense reimbursements, perform other accounting tasks using SAP, and support other finance operations.
Manage office supplies, including inventory and ordering through Shopping Cart, and use the Procurement Card in accordance with university policies.
Maintain accurate graduate program email groups and contact lists for internal and external partners.
Assist with maintaining the VTSI website and responding to inquiries; monitor web content and links for accuracy.
Perform other duties as assigned.