Sr. Procurement Specialist

Cushman & Wakefield•Chicago, IL

1d•$76,500 - $90,000

About The Position

The Sr. Procurement Specialist supports strategic sourcing and supplier management for client accounts, with a focus on facilities management and indirect procurement. Under the supervision of the Procurement Manager and Account Manager, the role develops and manages bid packages and RFP activity, evaluates supplier proposals, supports contract drafting and lifecycle management, and helps ensure supplier and contract compliance. The specialist maintains records and workflow tracking for concurrent sourcing events and serves as a subject matter expert in client presentations and meetings with internal and external stakeholders. The position requires familiarity with contract terms and documentation, strong analytical and presentation capabilities, and proficiency with strategic sourcing, e-sourcing, and contract management systems. The role also uses predictive analytics to identify sourcing opportunities in spend data, contract cycles, and supplier performance patterns.

Requirements

Bachelor’s degree in a related field.
Familiarity with legal aspects of contracting, including reading and interpreting contracts and related documentation, preparing amendments, and explaining contract specifics to stakeholders.
Self-motivated and able to work independently to find solutions.
Detail-oriented with strong analytical and presentation skills; Excel and PowerPoint expertise required.
Ability to provide excellent customer service and people management skills.
Strong organizational and project management skills, including prioritizing multiple tasks and handling competing priorities flexibly.
Skilled in stakeholder communication and relationship management across various levels of leadership.
Strong understanding of strategic sourcing processes and demonstrated proficiency with e-sourcing tools and contract management systems.
Proficiency in Excel data analysis, reporting, and project management, with demonstrated ability to manage multiple projects and stakeholders.
Ability to use predictive analytics to identify long-term sourcing opportunities in spend data, contract cycles, and supplier performance patterns.

Nice To Haves

Advanced degree.
Related Facilities Management or Indirect Procurement experience, or equivalent experience.
Experience in commercial real estate and/or facilities management environments.

Responsibilities

Research and analyze the supply base to implement supplier consolidation and improve service levels for client accounts.
Develop bid packages, including statements of work, service levels, KPIs, and pricing matrices, under the supervision of the Procurement Manager and Account Manager.
Manage RFP activity, including loading RFPs into the e-sourcing tool, sending them to invited suppliers, facilitating site tours, and coordinating responses to supplier questions.
Conduct supplier audits to ensure use of preferred or approved suppliers, contract templates, and other tools and templates.
Evaluate supplier proposals, conduct supplier QBRs, and assist with evaluation presentations to stakeholders.
Collaborate with suppliers to draft and facilitate contracts, using templates and processes to ensure accuracy in negotiated scopes of work, pricing, sites, and equipment lists.
Work with C&W and/or clients to evaluate contract compliance and policies, review service agreement terms and conditions, address COI escalations, and engage Legal and Risk Departments when necessary.
Use contract management systems for supplier contract lifecycle management.
Maintain organized records and establish tracking to manage workflows for multiple concurrent sourcing events.
Serve as a subject matter expert during client presentations and conduct meetings with internal and external customers using professionalism, tact, good judgment, diplomacy, and persuasive ability.
Perform other related duties as assigned.