Sr. Procurement Manager

AtkinsRéalis•New York, NY

1d•$140,000 - $180,000•Onsite

About The Position

We are seeking a Senior Procurement Manager to join our team in New York, NY. Your role will involve adhering to procedures for procuring services for projects, ensuring compliance with the Master Service Agreement (MSA), Statement of Work (SOW), and Cisco procurement requirements at all times. You will advise the Contract Negotiation team and Global Procurement Services on local supplier knowledge and the need for performance bonds and NDAs. You will report non-compliance of delivery services and comply with Procurement Review Group (PRG) policies and procedures, Cisco sourcing guidelines, and Cisco’s indirect procurement policy. You will facilitate the PRG approval process, compile required documentation, and review for completeness. You will assist CPMs to present sourcing strategies to GPS and ensure current Certificates of Insurance are provided prior to the start of work. In compliance with the WPR Sourcing Guidelines, you will provide training/support for new Project Managers. You will assist CPM in preparing PM SOWs, obtaining signatures, and raising Purchase Requisitions through to issuance of Purchase Order. You will manage and report all procurement activity, including risk analysis, bidding, contract management, contract negotiation, purchase orders, and invoicing. You will follow procedures for contract management and contract negotiation as defined by the Cisco Contract Negotiation Team. You will implement contracting procedures ensuring compliance with Cisco’s procurement, contracting, and insurance requirements. You will advise and develop project-specific contracting procedures using industry best practice. You will assist CPMs/PMs to coordinate/communicate/host meetings to engage Contract Negotiations team and GPS when contractual issues arise. You will evaluate and recommend alternative sourcing opportunities and recommend strategies to the project PM outlining how to reduce risks to Cisco and ensuring compliance with Sourcing Guidelines. You will facilitate Request For x (RFx) Events for Cisco as new procurement initiatives are proposed. In partnership with CPMs, you will manage the procurement of PM services for the Execution of projects. You will initiate and facilitate requests for onboarding vendors as “Suppliers” and “RFx Participant.”

Requirements

Bachelor’s degree in Construction, Quantity Surveying or a related field
Ten years relevant experience
Must be highly articulate, have clear and analytical approach to problem solving, and strong decision making abilities.
Must have excellent communication and presentation skills.
Must have experience with Primavera or Microsoft Projects.
Must have an understanding of Administration of Construction Contracts – for liens, AIA contracts, etc.
Must thoroughly understand and utilize Information Technology in the performance of work including Internet, Intranet, Microsoft Windows OS, Adobe Acrobat, Microsoft Office Suite and Microsoft Project.
Must be a member of RICS or AACE or another relevant professional body.

Responsibilities

Adhere to procedures for procuring services for projects, ensuring compliance with the Master Service Agreement (MSA), Statement of Work (SOW) and Cisco procurement requirements at all times.
Advise Contract Negotiation team and Global Procurement Services on local knowledge of supplier and need for performance bonds as required and NDAs.
Report non-compliance of delivery services in accordance with the MSA, SOW and Cisco procurement requirements.
Comply with Procurement Review Group (PRG) policies and procedures, Cisco sourcing guidelines and Cisco’s indirect procurement policy.
Report non-compliance to Global Program Manager and GPS Category Supplier Manager.
Facilitate PRG approval process, compile required documentation, review for completeness and issue meeting notes.
Assist CPMs to present sourcing strategies to GPS.
Ensure current Certificates of Insurance are provided prior to the start of work.
In compliance with the WPR Sourcing Guidelines, provide training/support for new Project Managers.
Assist CPM in preparing PM SOWs, obtaining signatures as required and raise Purchase Requisitions through to issuance of Purchase Order.
Assist CPM and PM in obtaining signatures as required for SOWs and raise Purchase Requisitions through to issuance of Purchase Order.
Manage and report all procurement activity, including risk analysis, bidding, contract management, contract negotiation, purchase orders and invoicing (as detailed in Project Controls).
Follow procedures for contract management and contract negotiation as defined by the Cisco Contract Negotiation Team.
Implement contracting procedures ensuring compliance with Cisco’s procurement, contracting and insurance requirements.
Advise and develop project specific contracting procedures using industry best practice ensuring compliance with Cisco’s procurement, contracting and insurance requirements.
Assist CPMs/PMs to coordinate/ communicate /host meetings to engage Contract Negotiations team and GPS when contractual issues arise.
Evaluate and recommend alternative sourcing opportunities using regional, global, or corporate solutions where knowledge is available.
Recommend strategies to the project PM outlining how to reduce risks to Cisco and ensuring compliance with Sourcing Guidelines.
Facilitate Request For x (RFx) Events (x = Information, Qualifications, Proposals) for Cisco as new procurement initiatives are proposed by Cisco, such as to procure or update service rate cards.
In partnership with CPMs, manage procurement of PM services for the Execution of projects.
Initiate and facilitate requests for onboarding vendors as “Suppliers” and “RFx Participant.”
Validation and gathering of supplier information (GSEPs, Bank Info, etc.) performed by Cisco’s third-party vendor.