Sr. Payroll Specialist

Joseph J. Albanese•Santa Clara, CA

4d•$95,000 - $110,000•Onsite

About The Position

Joseph J. Albanese, Inc. is seeking a Sr. Payroll Specialist to assist in the end-to-end payroll process for both union and non-union workforces. Reporting to the Payroll Supervisor, the Sr. Payroll Specialist's responsibilities include ensuring accurate and timely multistate payroll processing, compliance with union agreements, and adherence to federal, state, and local regulations. Voted “Best Places to Work” for the past 8 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

Requirements

BS/BA in Finance, Accounting, or Business degree related field.
7 ‐ 10+ years of proven in-house payroll process experience.
Certified and Union Payroll Experience required.
Proficiency in payroll software (e.g., Viewpoint, ADP, or similar) and Microsoft Office Suite.
General accounting work experience and a general understanding of accounting principles.
Demonstrated progressive levels of responsibilities within an organization.
Ability to partner with other functional areas of an organization.
Working knowledge of Elations System, LCP Tracker & eMars.
Excellent attention to detail, organizational, and communication skills.

Nice To Haves

Experience managing a Payroll Team preferred.

Responsibilities

Responsible for weekly payroll processing for both union and non‐union 800+ employees using the Company’s in-house payroll system.
Ensure accurate, timely processing of payroll in compliance with the Company’s policies, collective bargaining agreements, and with federal, state, and local tax regulations.
Calculate and remit union dues, fringe benefits, and other deductions in accordance with union contracts.
Prepare and file certified payroll reports for public works projects as required by government agencies.
Reconcile payroll accounts and resolve discrepancies in a timely manner.
Respond to employee inquiries regarding pay, benefits, and deductions.
Coordinate with HR and the Finance teams to carry out payroll processing.
Develop and maintain pay policies, payroll calendars, payroll checklists, process maps, and other procedures documentation.
Cross-functional collaboration and partnership with business partners for process improvements, payroll efficiencies, and to provide an exceptional payroll experience for our employees.
Oversee internal & external certified payrolls, ensuring that all certified payroll and prevailing wage documentation is processed and reported in accordance with customer contracts and in compliance with county, state, and local laws.
Assist with internal and external audits by providing necessary payroll documentation and support.
Stay up-to-date with changes in payroll laws, union agreements, and industry best practices.