Sr. Payroll Specialist

DuBois Chemicals•Sharonville, OH

4d•Onsite

About The Position

The Sr. Payroll Specialist is responsible for the payroll process for exempt and non-exempt employees in the US and Canada. This role involves analyzing current payroll practices, creating standard work, developing processes, and implementing improvements to enhance payroll efficiency. Additionally, the Sr. Payroll Specialist will manage payroll tax requirements and ensure the accuracy of compensation payments to employees. This position is based locally in the Cincinnati, OH area and is not a technical consulting role.

Requirements

5-10 years Payroll experience required.
Experience in payroll processing and taxes for different jurisdictions (United States & Canada).
Workday Payroll experience.
Advanced proficiency with Microsoft Office tools such as Excel, Word, and Outlook.
Good organizational skills, ability to track information, detail-oriented.
Ability to respond with a sense of urgency.
Ability to work in a fast-paced environment with tight deadlines.
Excellent customer service skills.
Able to manage confidential information.
Excellent communication skills.

Nice To Haves

CPP Certified
Basic Accounting experience
Workday Configuration / Implementation experience

Responsibilities

Processing payroll in a centralized corporate office environment covering Semi-Monthly and/or Bi-weekly payroll processing.
Completing all payroll compliance requirements monthly, quarterly, and annually for US and CAN.
Supporting daily payroll processing activities for each pay period (setting up tax withholding, direct deposit, time collection, entering wages, garnishments, child support, compensation changes, etc.).
Processing employee Time & Attendance data from the Time system to payroll and reconciling variances.
Reconciling payroll prior to transmission and validating confirmed reports.
Monitoring, maintaining, and reviewing time entered by employees and reconciling to employee scheduling information in coordination with employee’s supervisor.
Ensuring that all payroll is processed accurately, timely, and in compliance with all Federal, State, and Provincial laws.
Conducting periodic audits of time and attendance, pay, taxes, deductions, earnings, and other pay to ensure accuracy and compliance.
Auditing new hire entries and terminations for accuracy in the payroll and time and attendance system.
Delivering best-in-class customer service to employees and management, with an emphasis on being responsive, professional, and accurate.
Responding to employee inquiries and requests regarding various payroll matters.
Developing and documenting standard work for payroll in the US and Canada.
Developing training material and training employees/managers on how to enter information and run reports on the time and attendance system.
Managing, auditing, and setting up Earning codes, Deduction codes, Job Code Tables, Tax Tables, Department Tables, Bonus Plans, and Time & Labor System.
Managing and processing SUI rate notices and changes.
Responding to tax agency inquiries.
Staying abreast of tax laws/regulations that affect the business (United States & Canada).
Confirming/updating Quarterly Tax Verification notices.
Downloading quarterly and annual Statement of Deposit & Filings.
Processing payment for workers' compensation insurance premiums for Ohio, Washington, and different provinces in Canada.
Preparing various standard and ad hoc reports and queries for HR and Payroll.
Handling all garnishments, miscellaneous deductions, and vacation/sick accruals.
Creating and calculating manual payroll checks as needed.
Maintaining accurate payroll records and employee files, including reconciliation of payroll.
Maintaining employee confidence and protecting operations by keeping information confidential.
Leading Payroll projects and training/coaching team members.
Continuously evaluating payroll processes and procedures and providing resolutions.
Performing other duties/projects as assigned.