Sr. Payroll & Benefits Analyst

Element Fleet Management • Toronto, ON

4d • CA$76,300 - CA$104,900 • Onsite

About The Position

We’re looking for a payroll and benefits subject matter resource to join our team as Senior Payroll & Benefits Analyst. In this role, you will ensure accurate, compliant, and timely payroll processing across multiple jurisdictions while supporting benefits-related payroll administration and cross-functional coordination. You will lead complex U.S. and Canadian payroll activities, support global payroll and expatriate requirements, reconcile payroll-related financials, and contribute to system enhancements. You will also serve as a key resource for audits, compliance, operational improvement, and employee payroll inquiries.

Requirements

• 5–8 years of progressive payroll administration experience with strong expertise in U.S. and Canadian payroll.
• Strong working knowledge of payroll legislation, including FLSA, IRS regulations, provincial employment standards, CRA rules, wage garnishments, taxable benefits, and statutory reporting.
• Proven experience preparing payroll reports, reconciliations, and audit documentation.
• Demonstrated proficiency with payroll systems, HRIS platforms, and Microsoft Office, particularly Excel and PowerPoint.
• Advanced payroll and benefits administration knowledge across U.S. and Canadian jurisdictions, with awareness of global payroll practices and expatriate payroll requirements.
• Strong analytical and problem-solving capability, with the ability to perform complex reconciliations, identify root causes, and resolve discrepancies accurately.

Nice To Haves

• College/University degree preferred
• Preferred experience supporting global payroll and shadow payroll for expatriate employees.
• Workday in-house payroll experience preferred.

Responsibilities

• Lead end-to-end processing of bi-weekly and semi-monthly payroll cycles for U.S. and Canadian employees, ensuring accuracy, timeliness, and compliance with federal, state/provincial, and local requirements.
• Validate payroll inputs, deductions, earnings, bonuses, commissions, retroactive adjustments, taxable benefits, and other special payments.
• Review, audit, and reconcile payroll results before final submission in accordance with internal controls and SOX requirements.
• Support global payroll delivery for international locations through coordination with third-party payroll providers.
• Assist with expatriate payroll requirements, including shadow payroll, tax withholding adjustments, and coordination with mobility program stakeholders.
• Maintain current knowledge of U.S. FLSA and IRS requirements, state/provincial employment standards, CRA requirements, statutory remittances, and year-end reporting obligations.
• Validate benefit-related payroll inputs, including employee and employer deductions, taxable benefits, imputed income, retroactive adjustments, arrears, refunds, and special payments.
• Partner with Benefits, HRIS, Finance, and external vendors to resolve payroll-impacting benefit issues and support open enrollment, life events, rate changes, carrier file changes, and deduction configuration testing.
• Partner with HR Technology and People Services to support payroll system updates, testing, and configuration changes.
• Perform complex payroll reconciliations, including general ledger review, payroll funding, and benefits and tax remittance validation.

Benefits

• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness (for qualified roles)
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays) (for qualified roles)
• health insurance
• tuition reimbursement
• retirement savings plans

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree