Sr. Operations Coordinator - Retail ($36.39 - $46.20)

Irvine Company•Irvine, CA

14d•$36 - $46•Onsite

About The Position

Provides operational and administrative support to the Regional and Neighborhood & Community Center management teams. This role serves as a strategic liaison across departments to optimize the management of retail property assets. Key responsibilities include supporting executive leadership, preparing analytical reports, coordinating documents for approval, and executing comprehensive expense reviews.

Requirements

Excellent written and verbal communication
Strong proficiency in Google Suite, Excel, Word, PowerPoint; Salesforce a plus.
Ability to interact confidently with senior executives, retailers, and other professionals.
5+ years providing executive support to senior leaders or multiple teams in a fast-paced setting, ideally in commercial real estate, retail, leasing, development, or a related field.

Nice To Haves

Salesforce a plus.

Responsibilities

Manage executive calendars and scheduling for direct supervisor, conducting daily reviews to proactively resolve conflicts and optimize time management.
Compile weekly executive reports detailing recent and upcoming store openings and closings, collaborating with asset teams to verify and consolidate data accuracy.
Analyze weekly divisional leasing committee deals, identifying discrepancies against underwriting models and flagging potential operational risks for supervisor review.
Administer quarterly reports to the division president, documenting progress on major capital projects and critical upcoming store openings.
Monitor division-wide compliance for mandatory training assignments, tracking progress to guarantee completions by established deadlines.
Evaluate lease amendment requests for completeness and flag high-impact financial changes that may require higher-level approval.
Reconcile monthly procurement card expenses and coding for the Senior Vice President and Vice President of Operations, ensuring full policy compliance and consistent deadline adherence.