Sr. Office Administrator

Neptune Technology Group•Bellwood, PA

25d•Onsite

About The Position

Key Responsibilities Front Desk & Office Coordination Greet and assist visitors, clients, and employees in a professional and friendly manner Answer and route incoming calls and manage general inquiries Maintain a clean, organized, and welcoming reception and common areas Manage incoming and outgoing mail and packages Coordinate office supplies Maintain kitchen and break areas to ensure they are clean, organized, fully stocked, and welcoming for employees and guests Support meeting setup and office event coordination Serve as a go-to resource for general office needs HR & Employee Experience Support Assist with new hire onboarding logistics (workspace setup, welcome materials, scheduling, etc.) Complete and process I-9 documentation in coordination with the HR Business Partner Create and manage employee badges/access credentials Coordinate birthday gifts and other employee recognition initiatives Support internal engagement activities and team events Assist HR with administrative projects as needed Qualifications 1–3 years of experience in an administrative, receptionist, office coordinator, or HR support role Strong organizational skills and attention to detail Professional, warm, and service-oriented demeanor Ability to handle confidential information with discretion Comfortable managing multiple priorities in a dynamic environment Proficient in Microsoft Office Experience with Outlook is a plus Skills & Attributes Strong written and verbal communication skills High level of professionalism and reliability Positive, proactive mindset Strong time management and follow-through Passion for creating a welcoming and engaging workplace Requirements Education/Experience: Typically requires 3+ years of relevant experience. Location: Bellwood PA Neptune Technology Group Inc./Muni-Link does not sponsor U.S. work authorizations for this position, including H-1B, O-1, and TN. Neptune also does not sponsor individuals in F-1 status for this role.

Requirements

1–3 years of experience in an administrative, receptionist, office coordinator, or HR support role
Strong organizational skills and attention to detail
Professional, warm, and service-oriented demeanor
Ability to handle confidential information with discretion
Comfortable managing multiple priorities in a dynamic environment
Proficient in Microsoft Office
Education/Experience: Typically requires 3+ years of relevant experience.