Sr. Meeting & Events Planner

CBRE•Hoboken, NJ

59d•$70,000

About The Position

Get ready for an exciting career with CBRE! The Senior Meeting & Events Planner will lead successful execution of events as the primary point of contact for clients and primary communicator of event details to the meeting and events operations team. In this role you would be responsible for guiding event clients through the full scope of the planning process, such as but not limited to, the master events calendar, confirm event requirements and ensure operations team members fully understand requirements through management of communication channels, briefing and planning meetings.

Requirements

High School Diploma or GED and a minimum of 7 years of relevant experience and/or training.
Comfortable meeting and engaging with new people.
Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.
Ability to work in multiple software platforms and learn and retain technical software applications quickly.
Good organizational skills. Work well under pressure and demonstrate a proactive approach to routine and non-routine occurrences.
Ability to work flexible work schedules based on business need.

Nice To Haves

Experience in corporate or conference center management preferred.

Responsibilities

Directs advanced primary calendar for medium to large-scale gatherings and functions space. Responsible for all communications, planning meetings with event staff, and proactively planning logistics across the master calendar.
Handles each event as a project from planning through execution, to include, crafting and leading detailed event planning timelines, ensuring deadlines are met on time and with high quality.
Participates and/or leads planning calls, representing the site and ensuring all event aspects are in accordance with building safety and security regulations.
Coordinates with internal partners as well as with outside vendors and event professionals to manage client expectations.
Responsible for food and beverage management including menu planning, collaborating with the client.
Key contact for the event in ensuring seamless event delivery by the Meeting & Events operations team.
Captures post-event reporting and reconciliation and suggests recommendations for continuous improvement and cost / process efficiencies.
Supports and provides informal mentorship to junior members of the team.
May support with budget creation for events and accountable for budget adherence and related activities such as requesting and reviewing invoices in a timely manner.