Sr. Manager, Payroll and Total Rewards

SafelyYou

3d • $129,000 - $167,500 • Remote

About The Position

SafelyYou’s passionate mission is to empower safer, more person-centered care across senior living through world-leading AI, industry-changing hardware, and remote expert clinicians, significantly improving outcomes for residents while increasing peace of mind for families and reducing costs for communities.

Originating in 2015 as the doctoral research of CEO George Netscher—and inspired by his own family's experience with Alzheimer's disease—SafelyYou was spun out of UC Berkeley’s Artificial Intelligence Research Lab, one of the top five AI research groups in the world. And today, our company is solving critical challenges in senior living, from resident falls and ER visits to staffing concerns, length of stay, and NOI. All helping ensure that communities can focus on improved care for residents while still reaching their financial goals.

SafelyYou is one of five most innovative fall technologies referenced in the Senate Falls Report (2019), a winner of the McKnight’s Tech Partner of the Year, and has been named to Fortune’s Impact 20 list, which recognizes companies making people’s lives better through innovation.

As Sr. Manager, Payroll and Total Rewards at SafelyYou, you will own both payroll operations and total rewards for a growing multi-state and multi-country workforce. This is a true generalist role for someone who is strong across the whole picture: base pay, bonus, benefits, perks, 401(k), and the payroll and systems engine that makes all of it run.

On the payroll side, you will manage end-to-end operations and scale our systems and processes to support a growing, distributed workforce in the US and Canada. On the total rewards side, you will oversee our comprehensive benefits programs, manage key vendor relationships, and operationalize our compensation and bonus structures to ensure we remain competitive and support employee wellbeing.

You will report directly to the VP of People and partner closely with Finance and Legal. You will operationalize our total rewards strategy. You will not be asked to set the philosophy, but you will own how it is administered, communicated, and delivered. This is a fully remote, individual contributor role with a high-visibility mandate. You are expected to work with minimal guidance and proactively identify opportunities for improvement.
The estimated salary range for this role will be $129,000 to $167,500 plus an annual bonus, stock options and benefits.

Requirements

• 4 to 8 years of combined payroll and total rewards or benefits experience in a multi-state environment, preferably at a SaaS company in a startup environment
• A genuine generalist across both areas: equally comfortable running payroll and tax compliance and administering benefits, 401(k), and compensation programs
• Hands-on experience with payroll platforms such as Gusto, Rippling, and/or Paylocity, ideally having owned or co-owned a migration between platforms
• Demonstrated ability to set up and manage multi-state tax accounts and navigate state payroll compliance
• Hands-on benefits administration experience, including managing a broker and leading annual renewals and open enrollment
• Working knowledge of 401(k) administration and compliance
• Familiarity with compensation structures, including pay bands, ranges, and bonus administration
• Strong project management instincts, with the ability to own a complex implementation without being managed
• Experience working closely with Finance on headcount, total rewards inputs, and audit support
• Comfortable with ambiguity and building process where little exists
• Prioritize quality over speed. When it is done, it is really done.
• Strong verbal and written communication skills with experience in cross-functional team collaboration
• Proactive about anticipating and addressing issues before they arise

Nice To Haves

• Exposure to Canadian payroll operations or international payroll platforms
• Experience transitioning employees from an EOR (Borderless, Deel, Remote) to a direct entity payroll
• Experience with pay transparency compliance across multiple US states or in Canada
• Exposure to equity administration and total rewards benchmarking tools and market surveys
• Familiarity with 401(k) safe harbor analysis and plan design
• Experience supporting a company through Series C/D scaling
• Experience with remote work and distributed teams

Responsibilities

• Lead the end-to-end migration from our current HRIS to the new payroll platform, including data mapping, parallel validation, cutover, and decommission
• Serve as the internal project owner for the migration, managing the vendor implementation team, setting timelines, and keeping Finance and People informed, and deliver a clean payroll runbook before go-live
• Partner with People leadership to communicate total rewards changes across the business, including contributing to employee and manager-facing messaging and building supporting training materials.
• Own US and Canada payroll operations across all active states, provinces, including multi-state tax account setup, registrations, mispayment and penalty resolution, and ongoing compliance
• Own the HRIS as the single source of truth, build and maintain integrations across payroll, HRIS, and Finance systems, and manage all related vendor relationships
• Support Finance in annual audits and diligence across payroll, benefits, and people compliance
• Develop and administer the US benefits program across medical, dental, vision, and ancillary plans, including plan design, administration, and employee support, to attract, retain, and support employee wellbeing
• Manage the benefits broker as a strategic partner, and lead the annual renewal and open enrollment
• Own 401(k) administration and compliance, including nondiscrimination testing, advisor and recordkeeper management, and safe harbor analysis
• Operationalize the compensation structure: maintain pay bands and ranges, administer the bonus program, and process and model new hire, promotion, and merit changes in partnership with the VP of People and Finance
• Manage perks and stipend programs, and support the annual budget process with accurate total rewards inputs
• Support pay transparency execution, including published ranges and required disclosures across US and Canadian jurisdictions
• Communicate total rewards clearly to employees and candidates, helping them understand the full value of base pay, bonus, benefits, equity, and perks, and use broker and market survey data to keep the program competitive and cost-aware

Benefits

• Competitive salary & benefits, including fully paid employee premiums for Medical, Dental, and Vision
• 401k Program
• Monthly Education, Well-being & WFH stipends
• Non-accrual PTO
• Growth Potential
• Company Retreats
• Medical & Family/Parental Leave

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed