Sr Manager, Global Congress Center of Excellence

Gilead Sciences

1d•$133,195 - $172,370•Hybrid

About The Position

As a Senior Manager, Global Congress Center of Excellence, you will play a critical role in managing the execution of congress operations across Gilead and Kite. This position supports the establishment and coordination of Core Congress Committees and Sub-Teams to ensure a standardized, consistent, and best-in-class congress planning process. This role reports to the Director, Congress Orchestration within the Global Congress Center of Excellence (CoE), part of the Global Commercial Operations organization.

Requirements

Bachelor’s degree and 8 years of experience OR Master’s degree and 6 years of experience
8+ years of relevant pharmaceutical marketing experience including prior congress leadership experience
Regional or global experience required; U.S. experience essential
Proven ability to independently lead high-visibility strategic projects, translating strategies into actionable plans with defined resources, tactics, and measurable outcomes
Exceptional interpersonal, verbal, and written communication skills, with demonstrated success influencing across a matrix global organization
Experience engaging senior and executive leadership, presenting strategic plans clearly and concisely for endorsement
Strong strategic and analytical mindset, with the ability to interpret complex issues and provide innovative, cross-functional recommendations
Demonstrated excellence in project management, including managing multiple priorities and delivering quality results in fast-paced environments
Expertise in global pharmaceutical planning, including development and execution of strategic and tactical plans, and budget management
Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.
Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.
Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.

Responsibilities

Drive project execution and cross-functional coordination for global Tier 1 and Tier 2 congresses
Partner with the Congress Orchestrator to develop congress strategies and recommendations aligned with therapeutic area objectives
Maintain event timelines, ensuring all deliverables are met
Oversee compliance reviews and VEM processes
Support and lead Core Congress Committees and Sub-Teams, ensuring clear objectives and alignment with overall strategy
Facilitate planning cadence for therapeutic area-specific meetings, exhibit booths, and symposia
Serve as primary point of contact for associations regarding timelines, sponsorships, and program details
Manage exhibit booth execution and onsite operations, including agency coordination and “run of show” for internal meetings
Own and maintain asset trackers, congress master decks, and pre-/post-conference materials
Lead project management platforms (e.g., ASANA) and oversee budget management, including financial reconciliation and cross-charge processes
Manage work order and purchase order processes for non-logistics vendors and congress sponsorships
Assist in developing congress communication plans, including leadership updates, newsletters, and meeting agendas
Ensure metrics are established and tracked to inform future decision-making and elevate the Global CoE to “best in class”
Partner with Compliance, Legal, and Regulatory to ensure all activities and materials meet regulatory standards
Coordinate closely with Global Congress CoE, U.S., Affiliate teams, and Kite to ensure seamless planning and execution