Sr. Manager, Business Operations - Surgical Services - UHealth/SoLé Mia

University of Miami•North Miami, FL

9d•Onsite

About The Position

The University of Miami UHealth/SoLé Mia has an exciting opportunity for a full-time Sr Manager, Business Operations. This role manages, implements, coordinates, plans, and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement. The position is responsible for developing and ensuring adherence to the department’s annual budget in accordance with University guidelines and policies. It also participates in financial analysis and planning, including monitoring and reporting on monthly budget variances and opportunities to improve performance, and advances the strategic financial plan, making recommendations to senior management on how to best execute the department’s plan. The role formulates department policies and guidelines to carry out the University and department mission, and oversees the review, approval, and reporting of all expenditures. Additionally, it reviews and approves financial transactions, creates and manages support systems to ensure availability of cost-effective supplies, equipment, and management information, and monitors contractual obligations to ensure consistency with departmental budget, goals, and programmatic initiatives. The Sr. Manager evaluates existing internal controls and approval processes, and makes recommendations on how to improve fiscal integrity and operational efficiency. This role also implements department human resources actions, which may include hiring, terminations, and salary adjustments, and recruits, trains, and prepares performance reports for staff. It establishes and continuously assesses the effectiveness of internal controls within the unit and compliance with University policies and procedures, ensuring employees are trained on controls within the function and on University policy and procedures.

Requirements

Bachelor’s degree in relevant field
Minimum 4 years of relevant experience

Responsibilities

Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.
Develops and ensures adherence to the department’s annual budget, in accordance with University guidelines and policies.
Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.
Advances the strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.
Formulates department policies and guidelines to carry out the University and department mission.
Oversees the review, approval and reporting of all expenditures.
Reviews and approves financial transactions.
Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information.
Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.
Evaluates existing internal controls and approval processes, and makes recommendations on how to improve fiscal integrity and operational efficiency.
Implements department human resources actions, which may include hiring, terminations, salary etc.
Recruits, trains and prepares performance reports for staff.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
Acts as the resource person for the Electronic Health Record (EHR) documentation system.
Assists in the orientation of new employees to the EHR in regards to charging and documentation.
Responsible for ensuring that preventative maintenance is performed on all essential equipment.
Maintains a collaborative relationship with all departments involved in the patient’s care.
Assists staff in acquiring increase competencies in the EHR, including updating and reviewing preference cards.
Participates in the department’s performance improvement activities.
Participates in the development and scheduling of unit specific in-services with equipment and supply representatives.
Responsible for maintaining storage area in a safe and orderly manner.
Assist with the daily review and update of preference cards in the EHR.
Responsible for the generating, entering, processing, and follow-up of all assigned purchase requisitions in the University Computer Purchasing system for the Perioperative Department.
Responsible for the updating and editing of the department’s computer database files.
Assist in the maintenance of vendor catalogs and unit repairs, price lists and other miscellaneous vendor information files.
Assist with maintaining of all purchasing files and equipment service contracts and preventative maintenance for equipment in Perioperative Services.
Maintain in-service log for the department.
Maintain database for the Performance Improvement database tools for the Perioperative Department.
Performs clerical duties for the department including, but not limited to, faxing, copying, and mailing, typing any unit essential material and maintaining and ordering office supplies on-line.
Answers the telephone using telephone etiquette and takes messages appropriately.
Reviews daily the EHR OR Schedule to assure proper preference card chosen in relation to surgical case scheduled.
Controls equipment and supply usage within established budget parameters for perioperative services.
Assist in the planning, implementation, and evaluation of the departmental performance improvement plan for the perioperative areas, and assure adherence to quality monitoring standards.
Collect and analyze data to assess and improve financial performance in the performance in the Perioperative areas.
Monitor OR/GI/IR utilization and block scheduling utilization, and identify opportunities for improvement.
Creates supply item, add requests, and reconciles ancillary charge reports.
Meets monthly with unit Directors/Managers to review supply usage history, requests for new items/supplies with justification/expected ROI and review inventory/patient charge issues.
Reviews Patient Charge Master for OR/GI/IR to ensure accuracy and capture all of procedures performed.
Adheres to UHealth Standards of Behavior.