Sr. Manager, Building Facilities - Central (H)

University of Miami•Miami, FL

About The Position

The University of Miami/UHealth department of Facilities has an exciting opportunity for a Full Time Sr. Manager, Building Facilities to work at the UHealth Medical Campus. The Senior Manager, Building Facilities manages complex functions of building operations and maintenance of the assigned facilities. Further, the Senior Manager, Building Facilities ensures facility procedures comply with local, state, and federal regulations. Produces and maintains various facility management reports. Oversees management of capital projects. Researches and implements new processes and technology to improve operational efficiency. Reviews budget reports and identifies opportunities for cost reduction. Inspects facilities on a periodic basis for quality assurance. Identifies all existing and potential operational problems and makes proactive recommendations. Administers appropriate disciplinary action, when appropriate. Provides a mandatory and prompt response to emergency situations. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained in controls within the function and on university policy and procedures. Department Specific Functions Makes frequent and ongoing visits to all departments within his or her zone to stay appraised of facilities conditions or problems; and to obtain feedback regarding customer satisfaction with facilities. Administers and maintains the Facilities Maintenance Program (FMP), and all preventive maintenance procedures throughout his/her area of responsibility; to keep in a “tip-top” condition. This position will plan and schedule maintenance personnel and materials in an effective and efficient manner. It also controls and schedules all weekend work, planned time off, and monitor all un-planned time off for his/her zone. Directs and supervises the daily maintenance activities by effective delegation. Directs and monitors the daily work of all carpenters and painters working in the campus or outside the campus. Ensure maintenance of safe work environment and assures that all subordinate personnel follow work safety policies and procedures. The position ensures adherence to annual budgets for labor, materials and outside services. Composes performance evaluations; issues counseling forms/disciplinary actions; addresses employee complaints; recommends appropriate hiring, termination, and promotion of subordinate staff. 8. Supervises and directs the required activities of outside service vendors and contractors; develops, maintains and reviews service contracts as assigned. Administers the continual updates to the University’s “Facilities Condition report” (FCR) by continuously assessing facility’s conditions. Ensures that time keeping documents are filled out properly for each employee and turned in to the TMA clerk in a timely manner. Keeps track of the KRONOS time reporting records and is responsible to approve the payroll time recording on the scheduled day and time of personnel assigned to the position. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

Bachelor’s Degree in relevant field
Minimum 7 years of relevant experience
Knowledge of business and management principles.
Commitment to the University's core values.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to effectively plan, delegate and/or supervise the work of others.
Ability to lead, motivate, develop and train others.

Nice To Haves

Any relevant education, certifications and/or work experience may be considered.

Responsibilities

Manages complex functions of building operations and maintenance of the assigned facilities.
Ensures facility procedures comply with local, state, and federal regulations.
Produces and maintains various facility management reports.
Oversees management of capital projects.
Researches and implements new processes and technology to improve operational efficiency.
Reviews budget reports and identifies opportunities for cost reduction.
Inspects facilities on a periodic basis for quality assurance.
Identifies all existing and potential operational problems and makes proactive recommendations.
Administers appropriate disciplinary action, when appropriate.
Provides a mandatory and prompt response to emergency situations.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures.
Ensures employees are trained in controls within the function and on university policy and procedures.
Makes frequent and ongoing visits to all departments within his or her zone to stay appraised of facilities conditions or problems; and to obtain feedback regarding customer satisfaction with facilities.
Administers and maintains the Facilities Maintenance Program (FMP), and all preventive maintenance procedures throughout his/her area of responsibility; to keep in a “tip-top” condition.
Plans and schedules maintenance personnel and materials in an effective and efficient manner.
Controls and schedules all weekend work, planned time off, and monitor all un-planned time off for his/her zone.
Directs and supervises the daily maintenance activities by effective delegation.
Directs and monitors the daily work of all carpenters and painters working in the campus or outside the campus.
Ensures maintenance of safe work environment and assures that all subordinate personnel follow work safety policies and procedures.
Ensures adherence to annual budgets for labor, materials and outside services.
Composes performance evaluations; issues counseling forms/disciplinary actions; addresses employee complaints; recommends appropriate hiring, termination, and promotion of subordinate staff.
Supervises and directs the required activities of outside service vendors and contractors; develops, maintains and reviews service contracts as assigned.
Administers the continual updates to the University’s “Facilities Condition report” (FCR) by continuously assessing facility’s conditions.
Ensures that time keeping documents are filled out properly for each employee and turned in to the TMA clerk in a timely manner.
Keeps track of the KRONOS time reporting records and is responsible to approve the payroll time recording on the scheduled day and time of personnel assigned to the position.