Sr. Licensing Assistant

Sunrun•Daisetta, TX

2d•$24 - $32

About The Position

The Senior Licensing Assistant role will provide general office support and primary assistance to the Field Project Management Senior. This position will integrate information into various databases and run weekly and monthly reports. An essential portion of this position is to work with cross functional teams to ensure data reliability and compliance. Sending notification emails, arranging team meetings under the direction of the Field Project Management Senior Director, and record meeting notes. Assisting Licensing team and Field personnel with license applications, renewals and continuing education credits and courses.

Requirements

3-5 years office administration experience
High School Diploma
Proficiency with Microsoft Office, Google Suite, Oracle, Workday, Litmos and 3rd party proprietary software
Demonstrated ability to communicate and build credibility with all levels of the organization
Professional presence, approachable and friendly, positive attitude and collaborative style with a team orientation
Proven experience in creating an excellent team dynamic and soliciting cooperation in cross functional projects
Ability to think critically and identify and resolve problems
Strong verbal and written communication skills
Proven relationship builder with integrity, reliability, and maturity
Self-motivated and able to thrive in a result driven environment
Detail oriented and strong organizational ability
Proven time and task management skills
Ability to maintain professionalism always under stressful situations
Flexibility in work hours to run meetings across various time zones
Travel to team meeting events and various corporate locations upon occasion
The ability to train others and monitor their progress

Responsibilities

Monitor and respond to Operations Policy Change Requests
Work within internal licensing databases
Track changes with licenses and notify licensees of renewal requests
Work with internal training systems to monitor employee compliance
General office tasks, including business card ordering, office supply orders, booking traveling for team members and updating team calendars
Work on projects within the Electrification Operations and Legal teams and assist with documentation and research on these projects as directed by your manager
Work with licensees on applications for new or renewal licenses. Obtain needed documentation from both internal and external sources. Engage in follow up correspondence and phone calls with occasional in person visits where warranted to get license applications processed or approved.
Arrange testing for licensees
Attend high level planning meetings to document and report on key initiatives and strategies