Sr Legal Admin Assistant

Alzheimer's Association®•Berwyn, IL

17h•$70,000 - $83,000•Hybrid

About The Position

The Senior Legal Administrative Assistant will be responsible for performing legal assistant activities as well as executive level administrative activities in support of the operations of the Legal Department of the Alzheimer’s Association with the primary objective of helping the department operate effectively. The position requires someone who understands complex business-related legal documents as well as governmental filing applications, can work independently, and manage tight timelines.

Requirements

Associate’s Degree or combination of equivalent experience and education
5+ years experience in a senior Administrative Assistant support role
High level of proficiency using Microsoft Word, Excel and PowerPoint required
Outstanding organizational, interpersonal and administrative skills
Excellent attention to detail with the ability to multi-task
Excellent telephone, writing and proofreading skills
Must be self motivated and able to meet deadlines under pressure
Must have ability to work as part of team as well as to work independently
Ability to handle highly sensitive and confidential information

Nice To Haves

Experience working in a legal setting is a plus
Experience working in a non-profit setting is a plus
Paralegal certificate is a plus

Responsibilities

Engages in corporate governance, including working independently to prepare, for review by the General counsel, assumed name registrations, charitable solicitation registrations, business and raffle licenses; in so doing, interfaces with registered agents and outside consultants that assist with maintaining the Alzheimer’s Association’s registrations in all 50 states and the District of Columbia; manages action plans to ensure all such registrations and licenses are timely filed.
Engages with internal stakeholders to secure the information necessary to independently prepare insurance applications for review by the General Counsel.
Assists the Associate General Counsel for Trust and Estates with preparing, processing and filing various trust and estate documents as well compiling reports on various trust and estate matters.
Processes the Legal Department’s invoices; handles and processes expense reports and check requests.
Uses PowerPoint, MS Word, Excel and other programs in preparation of correspondence, documents and/or presentation; efficiently creates charts, graphs, tables and text slides; responsible for formatting consistency and accuracy on time-sensitive, high-profile documents.
Establishes and maintains filing systems; classifies, sorts, and files correspondence, certificates of registration, trademark filings and other legal documents.
Performs special projects and support activities to assist the Department; coordinates meetings, calls and conferences; provides general high level day-to-day administrative support to the division.