Sr. Leasing Administrative Assistant, Leasing - Office Division ($35.67 - $44.28)

Irvine Company•Irvine, CA

60d•$36 - $44•Onsite

About The Position

The Sr. Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, document management, budget and vendor management, customer outreach coordination, and communications needs. The ideal candidate is highly detailed, adaptable, and a talented communicator and relationship builder. Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York. We’ve evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community. We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities. Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles. Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Requirements

Strong proficiency with Google products (Mail, Drive, Calendar, Meets, Google Docs, Slides, Sheets), Microsoft products (Word, Excel, PowerPoint), and Adobe

Nice To Haves

Bachelor’s Degree (or equivalent experience)
2+ years of relevant work experience

Responsibilities

Manage complex calendars, meeting coordination, and travel logistics for the Senior Vice President, Leasing.
Handle day-to-day office operations, including IT requests, supply procurement, expense reporting, and onboarding new staff members.
Oversee the drafting, formatting, and proofing of critical materials such as reports and presentations.
Manage the end-to-end accounts payable process, including vendor relations, contract tracking, and invoice processing within the department budget.
Support customer initiatives by managing contact lists and organizing meetings.