Sr. Leadership Administrative Partner

Rivian•Palo Alto, CA

3d•Onsite

About The Position

About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary The Sr. Leadership Administrative Partner will provide comprehensive administrative and leadership support to the VP Of Service Operations. This role serves as the primary point of contact for complex calendar and inbox management, team-building and social event organization, travel arrangements, expense reporting, and internal/external meeting coordination. The ideal candidate will possess excellent written and verbal communication skills, exercise and professional judgment, and demonstrate outstanding time management and prioritization skills. This role reports to the Chief of Staff for the CFO Organization. The position is located in the Palo Alto office with a requirement to be onsite.

Requirements

Bachelor’s degree or equivalent experience required.
5 years of experience in an administrative role, preferably in the tech or automotive industry supporting executive leaders in a fast-paced environment.
Advanced proficiency in Google Suite and related apps; ability to quickly learn task-specific software and utilize AI for efficiency.
Strong problem-solving skills with the ability to operate independently.
Demonstrated ability to prioritize under pressure and anticipate last-minute changes.
Experience interacting with external stakeholders (e.g., Board of Directors, investors, or strategic partners).
Must be available to work onsite in Palo Alto.

Responsibilities

Lead complex calendars for the VP of Service, Prioritize appointments, meetings, and travel arrangements with exceptional attention to detail.
Arrange complex domestic and international travel logistics, including flight accommodations, ground transportation, and detailed itineraries.
Enter and own all expense reporting using internal systems, ensuring accuracy and timely submission.
Support securing necessary signatures on legal, operational, and strategic documents. Organize and maintain highly confidential files and records.
Lead ad-hoc projects to support the team’s needs and maintain a strict level of confidentiality regarding corporate strategy and development information.
Act as a gatekeeper and liaison for the executives, effectively managing incoming and outgoing communications and drafting professional correspondence.
Work effectively with other administrative partners and departments to ensure seamless operational flow.
Foster strong professional relationships with internal stakeholders, board members, and external partners on behalf of the Executive this role supports.