Sr. GCA II - PostAward (Research Administration)
About The Position
The Whiting School of Engineering is seeking a Sr. Grants & Contracts Analyst II, PostAward, to provide dedicated professional-level sponsored funds management for more than 80% of the position's time. The role handles pre-award and post-award functions, including proposal preparation and submission, budget development, account maintenance and oversight, billing and invoicing, reporting, compliance, and closeout. The position works independently on grants, contracts, and awards ranging from moderately to highly complex. These may include detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, complex foundation grants, and pharmaceutical-company-sponsored clinical trials. The primary focus is timely, effective, and efficient management of sponsored funding, although the role may also assist with non-sponsored funds. The Sr. Grants & Contracts Analyst II provides oversight, training, and support to other staff involved in sponsored funds activities. As a team lead, professional resource, and systems and reporting expert, the role may also manage or assist with onboarding new hires.
Requirements
- Bachelor's degree.
- Five years of related experience in sponsored research and/or financial positions.
- Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma or equivalent, subject to the JHU equivalency formula.
- Successful completion of the Research Administration Training Program (13–15 months) is equivalent to two years of relevant experience for this position. If the program is not successfully completed, no additional experience will be applied.
- Intermediate proficiency in analytical skills, attention to detail, grant closeout procedures, grant proposal preparation, grant regulations, grants and contracts management, oral and written communications, record keeping, regulatory compliance, and relationship management.
Nice To Haves
- Experience in an academic or medical setting.
- Experience working in a lead capacity.
- Involvement in a JHU grants and contracts leadership development training project and recognition as a subject matter expert.
Responsibilities
- Oversee and direct complex award management activities, including account monitoring and management, audits, evaluations, and reporting, while providing oversight to other staff involved in sponsored funds activities.
- Partner with and serve as a final point of contact for departmental faculty and/or budgetary staff and ORA on planning and developing submissions to federal offices, private agencies and foundations, and commercial companies.
- Understand and ensure compliance with institutional pre-award policies and sponsor guidelines.
- Review sponsored project proposals for assigned faculty before forwarding them to the Grants & Contracts Manager and/or ORA for signature.
- Prepare budgets in a timely manner for principal investigator review.
- Serve as a liaison between research units, central offices, and funding agencies.
- Review budgets and related justifications for appropriate and complete content.
- Provide groundwork for subcontract negotiations.
- Ensure compliance with grant and contract management requirements, including sponsor guidelines, internal protocols, accurate protocol information in grant documents, and conflict-of-interest requirements.
- Maintain updates and communications about current awards, including regular audits and financial-status reporting to principal investigators and, as needed, departmental leadership.
- Manage post-award processes, including award setup, review, account-setup verification, and ensuring staff are appropriately set up.
- Ensure completion of post-award responsibilities, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments, and subcontract-setup paperwork.
- Provide information and assistance as needed to complete closeouts.
- Provide expertise in managing trainee-related funding and work with faculty and staff stakeholders across the department, school, and/or university as requested.
- Guide others on policy and the financial and administrative aspects of large, complex grants and contracts.
- Develop budgets, analyze budget patterns, project expenditures, and prepare final approved budgets.
- Manage and oversee grant and contract submissions.
- Manage complex financial reports for forecasting, trending, and results analysis.
- Monitor expenditures and identify and communicate overspending to faculty and administrative or financial staff.
- Recommend and contribute to decisions regarding funding shortfalls.
- Create and submit financial reports using sponsor templates for complex submissions and/or clinical trials.
- Lead and conduct school and departmental talks and seminars related to funding and/or training; may also conduct external seminars.
- Provide expertise in budget creation, legal requirements, terms and conditions, department and school resources, proposal preparation and submission, and departmental/ORA pre-award procedures.
- May manage post-award student-related dissertation grants and fellowships.
- Provide instruction, application-preparation assistance, and support related to application procedures.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
