Job Opportunities Sr. Field Branch Admin

elevators, escalators, & moving walkways for the U.S. • Allentown, PA

2d

About The Position

We Elevate... Quality of urban life Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874. Join us as a Sr. Field Branch Admin Your main responsibilities To provide administrative assistance to Field Managers. Areas of responsibility include purchasing, accounting, personnel relations, office procedures, job scheduling, Best Demonstrated Practice performance evaluation, safety, and manpower scheduling.

Requirements

• Minimum Education Level: Bachelors Degree
• Experience supporting middle management and/or department - 3 years
• Experience in an Administrative Assistant or related training in an administrative function - 5 years
• Intermediate knowledge of MS Office (i.e., Word, Excel, PowerPoint)

Nice To Haves

• Business School or Secretarial Degree
• Previous experiences with an international company highly desired

Responsibilities

• Prepare and process purchase orders, invoices, and related paperwork for the purchase of parts, equipment, and tools from outside sources.
• Assist with tool control, including issue, repair, and replacement.
• Assemble and track Service Purchase Order activities, including assigning order numbers and purchase order numbers, and following up on billing.
• Expedite shortages of parts and equipment by contacting the Factory Service Center or local suppliers as required, and expedite order changes as needed.
• Coordinate material, manpower, and shipments for service, modernization, repair, or new construction projects in line with project schedules.
• Analyze manpower and job-loading requirements with respect to Best Demonstrated Practice.
• Compile and transmit monthly EEO accumulations to the Department of Labor and general contractors.
• Maintain Workers’ Compensation files and related OSHA reports.
• Assist with the Regional Safety Program, review violations, and recommend solutions.
• Prepare field payroll for Superintendent approval.
• Make necessary arrangements with municipal building departments for inspections as required by local ordinance, and apply for state permits for new installations.
• Prepare reports such as job tracking reports, SAP reports, and other reports as requested or required by the department or management, in accordance with Best Demonstrated Practice.
• Perform general administrative tasks including copying, filing, composing, and typing routine correspondence; preparing outgoing mail, including email and faxes; maintaining contact and address database information; screening phone calls; and greeting visitors.
• Maintain various files, records, logos, and manuals for Field Operations and assist with the preparation of required reports.

Benefits

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees